Global Bic INC.
Need help if answering the questions within the word docs. Assignment entails following the instructions on the word doc / SAP software, known as Odessa.
Chapter
04, Exercise 04-01, Revised: 08/28/2012 Page 7 of 13
Chapter 04: Procurement Process
Exercise 04-01: Review Master Data
Multiple Company Code
Version 4
Rev: 08/28/2012Introduction
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information as described below:
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This identifier is used in all exercises to uniquely identify your data. Whenever you see ## in these exercises, replace it with your identifier.
Always work with your data- your vendor, your materials, your general ledger accounts, etc.
Business Process Overview
GBI uses the procurement process to acquire or purchase material from a vendor. This process can be used to purchase trading goods as well as raw materials.
In this exercise you will review the master data relevant to purchasing.
Exercise Prerequisites
See General Instructions Document
Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise. For this exercise, you will need the following deliverables.
In the System:
None
On Paper:
Answers to the Questions
Fill out Attachment and submit to your instructor
You may be assigned additional deliverables. Make certain to check with your instructor.
Step 1: Create (copy)
Material
Master Data
In this step, you will create your own trading goods by copying necessary material master data from existing (original) trading goods. ORIGINAL materials DO NOT include identifiers (e.g.,
EPAD1000
is the original
Elbow Pad
). Your materials will include your identifier (e.g,
EPAD10##
). Be sure that you “Copy from” the ORIGINAL materials. to ensure accuracy, complete the following table:
| Trading Goods |
Code for Original Trading Goods |
Code for your Trading Goods |
||||
| Elbow Pad | EPAD1000 | |||||
|
Road Helmet |
RHMT1000 |
|||||
|
Repair Kit |
RKIT1000 |
|||||
|
Off Road Helmet |
OHMT1000 |
|||||
|
Knee Pad |
KPAD1000 |
Navigate to the transaction to create material master:
Navigation
Logistics Materials Management
Material
Master Material Create (Special) Trading Goods
What is the transaction code to create a material:
In the “
Create Trading Goods
(Initial Screen)” enter the following information:
|
Field Name |
Data Entry |
||||
| Material |
Code for your ELBOW PADS |
||||
|
Industry Sector |
Retail |
||||
|
Copy from… Material |
Code for original ELBOW PADS |
(ENTER)
In the “Select View(s)” window highlight the following options:
Basic Data 1
Purchasing
Accounting 1
The first time you go through the above step, click on the Default Setting icon on the dialog box. Make sure you also check the box “create views selected” towards the bottom. This will save these selections as default so that they will automatically be selected next time when you go through this steps
(ENTER)
Next, in the “Organizational Levels” window, specify the desired organization levels.
|
Plant |
Code for your Miami Plant |
|
Copy from… Plant |
Code for original Miami Plant |
The first time you go through the above step, click on the Default Setting icon. This will save these selections as default so that they will automatically be selected for the next trading good you create.
(ENTER)
In the “Create Trading Goods Epad10##” screen;The tabs you see with the yellow icon are the “views” you have just created. Use the navigation arrows in the upper-right (right of all the tabs) to find all of the views. Do NOT click on tabs without this yellow icon because that will cause the system to create views other than the ones you have originally selected. Clicking on it will automatically create the additional views for you.
You will have to navigate between tabs in order to find all the information. Be sure to look at the data in each view; scroll down as well.
Enter the following data:
|
Tab |
||
|
Purchasing tab |
Purchasing Group |
Code for your Purchasing Group |
(SAVE)
Once you are done with your elbow pads, repeat the steps for the four materials listed below and complete the table at the end of Step 1.
Your
Road Helmet
Your Repair Kit
Your Off Road Helmet
Your Knee Pad
After creating the material, use this navigation path to change any parts of the material master.
Navigation
Logistics Materials Management Material Master Material Change Immediately
What is the transaction code to change (immediately) a material:
Navigation
Logistics Materials Management Material Master Material Display Display Current
After creating the material, use this navigation path to display any parts of the material master.
What is the transaction code to display (current) a material:
|
Your Material Number |
Base unit of measure |
Gross Weight and Unit of Weight |
Material Group |
Purchasing Group |
Moving Price |
Price
Control |
Valuation Class |
| EPAD10## | |||||||
|
RHMT10## |
|||||||
|
RKIT10## |
|||||||
|
OHMT10## |
|||||||
|
KPAD10## |
Table 1 – Material master data
Exercise Deliverables
In the System:
Creation of material master data
On Paper:
Answers to the Questions
The table with data for your materials
Step 2:
Create Vendor Master
You will now create the vendor from whom you will procure your goods.
Remember, vendor master data is grouped into three categories:
· General data-data that is cross-company code (applies to all company codes in the same client)
· Company code data-data that is specific to the specified company code
· Purchasing Org data-data that is specific to the specified purchasing organization
Navigate to the transaction to create vendor master:
Navigation
Logistics Materials Management Purchasing Master DataVendor Central Create
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
In the “Create Vendor: Initial Screen” screen, enter the following information (here is the general data of vendor master data):
Field Name
Data Entry
Vendor
1010##
Company Code
Code for your GBI US
Purchasing Organization
Code for your US Purchasing Organization
Code for Vendor (ext. number assignment)
Reference… Vendor
Code for original Olympic Protective Gear (Original items always end with numbers 000)
Reference… Company Code
Code for original GBI US
Reference… Purchasing Organization
Code for original US Purchasing Organization
To find the original reference vendor, click into the Vendor field, then click the search box next to the text field (or F4) to display all possible entries. In the Vendor field, type in “*000” to search for all original vendors. Then look for the Olympic Protective Gear vendor. * is used as a wildcard that can be replaced with “anything that ends with/anything that starts with/anything with this”. E.g., *123* will mean to search for anything with 123 inside the Code. 123* will mean anything that starts with 123.
(ENTER)
You will receive a warning that the account group of Original Vendor is KRED (internal number assignment). Proceed with Enter, then you can still create vendor with external number assignment.
In the
“Create Vendor: Accounting information accounting”
screen, no additional information will be entered.
(SAVE)
Go back to Step 2.1, however this time you will Display your vendor information. In the “Display Vendor: Initial Screen”, enter your vendor number, your Company Code, your Purchase Organization. You can see here of all the data in General, Company Code, and Purchasing Organization sections. Select (HIGHLIGHT ALL), and uncheck “Withholding tax” box.
(ENTER)
Be sure to Enter through the pages carefully answering all the questions below.
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
Exercise Deliverables
In the System:
Create Vendor master data
On Paper:
Answers to the Questions
Step 3:
Review Material
Inventory
In this step, you will view your material inventory in your plant.
Navigate to the transaction to display material inventory:
Navigation
Logistics Materials Management Inventory Management Environment Stock Warehouse Stock
What is the transaction code to display a material’s inventory level:
In the “Display Warehouse Stocks of Material” screen, enter the following:
Field Name
Data Entry
Material
Code for your elbow pads
Plant
Code for your Miami plant
You can search for your elbow pad by clicking on the (SEARCH) icon and typing “*0##” in the Material field and hitting enter.
(EXECUTE)
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Step 4:
Review Account Balance
In this step, you will view the account balance of your Olympic Protective Gear vendor.
Navigate to the transaction to display vendor account balances:
Navigation
Accounting Financial Accounting Accounts Payable Account Display Balances
What is the transaction code to display a vendor balance:
In the “Vendor Balance Display” screen, enter the following:
Field Name
Data Entry
Vendor
Code for your Olympic Protective Gear
Company Code
Code for your GBI US
Fiscal Year
Current Year
(EXECUTE)
If you get a message “No data read for fiscal year” this means that there are no transactions in the system for your vendor. Therefore the vendor balance is zero.
What is the current account balance for your Olympic Protective Gear:
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Attachment 1: Exercise Worksheet
Name(s):
Course & Section:
Identifier:
Client:
What is the transaction code to create a material:
What is the transaction code to change a material (Immediately):
What is the transaction code to display a material (current):
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
What is the transaction code to display a material’s inventory level:
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
What is the transaction code to display a vendor’s balance:
What is the current account balance for your Olympic Protective Gear:
Your
Material
Number
Base unit
of measure
Gross Weight and
Unit of
Weight
Material
Group
Purchasing
Group
Moving
Price
Price
Control
Valuation
Class
EPAD10##
RHMT10##
RKIT10##
OHMT10##
KPAD10##
Create Vendor Master
Create Trading Goods
Review Material
Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Review Vendor Master
Review Material Master
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Material Master
Review Material Inventory
Review Account Balance
7
Chapter
04, Exercise 04-02, Revised: 08/28/2012
Page of
Chapter 04: Procurement Process
Exercise 04-02: Basic Procurement Process
Multi Company Code
Version 4
Rev: 08/28/2012
Introduction
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information, as described below:
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This identifier is used in all exercises to uniquely identify your data. Whenever you see ## in these exercises, replace it with your identifier.
Always work with your data.
Business Process Overview
The procurement process is used to purchase material from a vendor. This process can be used to purchase trading goods as well as raw materials.
In this exercise you will execute the procurement process to purchase the following trading goods: Elbow Pads, Road Helmets, Repair Kits, Off-road Helmets, and Knee Pads. You will be purchasing 50 of each of these goods from Olympic Protective Gear to be delivered to GBI’s Miami plant.
Exercise Prerequisites
See General Instructions Document
Exercise 4-1: Review Procurement Master Data
Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise. For this exercise you will need the following deliverables.
In the System:
Purchase Requisition
Purchase Order
Goods Receipt
Invoice Verification
Vendor Payment
On Paper:
Completed Exercise worksheet (attachment 1)
Answers to the Questions
You may be assigned additional deliverables. Make certain to check with your instructor.
Step 1:
Create Purchase Requisition
In this step, the Purchase Requisition is created for internal purposes only. It is recommended that you keep several windows opened (to view inventory and vendor account balances). Refresh these windows each step of the procurement process to review the consequences of your actions.
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review the inventory of your elbow pads, road helmets, repair kits, off road helmets, and knee pads, and answer the following questions.
How many elbow pads are in inventory before the requisition:
How many road helmets are in inventory before the requisition:
How many repair kits are in inventory before the requisition:
How many off road helmets are in inventory before the requisition:
How many knee pads are in inventory before the requisition:
Review vendor account balance
Refer to a previous exercise for instructions on how to review account balances. Then, review the balance in your vendor’s account and answer the following question.
What is the balance in your vendor’s account before the requisition:
Navigate to the transaction to create a purchase requisition
Navigation
Logistics Materials Management Purchasing Purchase Requisition Create
What is the transaction code to Create Purchase Requisition:
What is the transaction code to Change Purchase Requisition:
What is the transaction code to Display Purchase Requisition:
In the “Create Purchase Requisition” screen, enter the following data:
|
Field Name |
Data Entry |
|||
|
Document Type (shopping cart icon) |
Purchase Requisition (if not already defaulted) |
The screen is divided into three sections – header, item overview, and item. Clicking the icon next to each section will open or close the section. Open the sections as needed to complete the tasks below.
Open the Item Overview section, and enter the following data for the five items to be purchased:
|
Material (one line item for each) |
Code for your Material Number(s) for the five trading good(s) to be purchased from your supplier. |
|
Quantity |
50 of each of your five materials, one per line |
|
Delivery Date |
One week from today |
|
Plant |
Code for your Miami Distribution Center |
|
Storage Location |
Code for your Trading Goods storage location |
|
Purchasing Group |
Code for your North America purchasing group |
|
Desired Vendor |
Code for your Olympic Protective Gear |
You may need to scroll right to see all fields.
What is the code for the trading goods storage location:
What is the code for the North America Purchasing Group:
(ENTER)
If you get a yellow warning message “Can delivery date be met?” press Enter for each item to confirm that it can.
(SAVE)
What is your Purchase Requisition Number?:
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review inventory of your trading goods, and answer the following questions.
How many of your elbow pads are in inventory after the requisition:
How many of your road helmets are in inventory after the requisition:
How many of your repair kits are in inventory after the requisition:
How many of your off road helmets are in inventory after the requisition:
How many of your knee pads are in inventory after the requisition:
Review vendor account balance
Refer to a previous exercise for instructions to review account balances. Then review the balance in your vendor’s account, and answer the following question.
What is the balance in your vendor’s account after the requisition:
Exercise Deliverables
In the System:
Purchase Requisition
On Paper:
Answers to the Questions
Step 2: Create Purchase Order
In this step, a Purchase Order is created from the Purchase Requisition and sent to the vendor.
Navigate to the transaction to create a purchase order:
Navigation
Logistics Materials Management Purchasing Purchase Order Create Vendor/ Supplying Plant Known
What is the transaction code to Create a Purchase Order:
What is the transaction code to Display a Purchase Order:
What is the transaction code to Change a Purchase Order:
You can close the window “Enjoy SAP: Purchase Order” (if it is open) so you can view more of the screen.
In the “Create Purchase Order” screen enter the following information:
|
Field Value |
|
|
Top Field (shopping cart icon) |
Standard PO (should be defaulted) |
|
Vendor Number |
Enter the code for your Olympic Protective Gear (box to the RIGHT of “Vendor” |
On the very left side of the screen, if you have the helpful “User Interface Help to Use Purchase Order”, you may (CLOSE) out of this for now.
Document Overview should be visible (open) on the left side of the screen. If it is not, then click on the “Document Overview On” button near the top left area of the screen to open it.
Within the Organization Data tab, make sure to enter your Purchasing Organization, your Purchasing Group, and your Company Code.
Click on “Selection Variant” (first icon to far left — click and hold on the right side of icon).
Scroll down and select “My Purchase Requisitions.” Your purchase requisition number(s) should now appear in the document overview.
Highlight your purchase requisition (click on it ONCE ONLY), and click on (ADOPT) icon to the right of selection variant.
If you double click on the purchase requisition, the system will display the requisition. You are no longer in the application to create a purchase order. If this happens, you must exit back to the main menu and start at the beginning of this step.
The screen is divided into three sections – header, item overview, and item details. Clicking the icon next to each section will open or close the section. Open the sections as needed to complete the tasks below.
Once your Purchase Requisition is adopted, you may be prompted to enter your organizational levels (purchasing organization, purchasing group, and company in the header section). Provide the necessary values.
In addition, you may be prompted to provide the “Net Price” for each type of material ordered. To find this price, look in the “Moving Price” column from the table you created in Exercise 4-1. You can also find this value in the Accounting 1 view of the material master. It is easier to enter these data in the Item Overview section of the screen. Type in the price of each material, not the total ordered.
(ENTER)
The system may issue a warning message asking if the delivery date can be met as well as a warning about the delivery date not being a working day. You must acknowledge each warning by clicking “Enter” once for each line item.
What is the net value of the purchase order:
Hint: it is in the header – conditions
Click “Enter” or to validate the data on the screen. Correct errors, if any.
(SAVE)
If the system displays a message “Do you want to save document or process data?” then click Edit to see the messages. If all the messages are warnings (yellow), then select continue (Enter). Then Save it again, but this time when you get the message, select Save instead of Edit. If the messages are error messages, then you must correct the errors before saving the document.
What is your standard PO Number:
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review inventory of your trading goods, and answer the following questions.
How many of your elbow pads are in inventory after the PO:
How many of your road helmets are in inventory after the PO:
How many of your repair kits are in inventory after the PO:
How many of your off road helmets are in inventory after the PO:
How many of your knee pads are in inventory after the PO:
Review vendor account balance
Refer to a previous exercise for instructions on how to review account balances. Then, review the balance in your vendor’s account, and answer the following question.
What is the balance in your vendor’s account after the PO:
Exercise Deliverables
In the System:
Purchase Order
On Paper:
Answers to the Questions
Step 3: Receive Shipment from the Vendor
Navigate to the transaction to create a receive goods:
Navigation
Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known
What is the transaction code to receive the goods:
In the “Goods Receipt Purchase Order – Username” screen enter the following data:
Field Name
Data Entry
Next to Purchase Order
Enter your Purchase Order number
If you don’t remember your purchase order number, then you can search for it. Click on the search icon next to the field. The system defaults to the “purchase documents per asset” tab. Scroll through the tabs until you are on the “purchasing documents per vendor” tab and click on the tab. Enter your vendor number (or search for it!) and click enter. Your purchase orders for this vendor should be displayed. Select (double-click) the appropriate one (the one you created in the last step – it should be the one with the highest number). The PO number should now be populated in the goods receipt screen.
(ENTER)
The goods receipt document should be populated with relevant data from your purchase order.
Field Name
Data Entry
Quantity (Qty in UnE)
The quantity from your Purchase Order (should be populated from your PO)
Storage Location (Sloc)
Enter the code for the trading goods storage location if required
Movement Type
Code for Goods Receipt for purchase order into warehouse/stores (should be defaulted)
Stock Type
Unrestricted use (should be defaulted)
OK
Check the boxes for each line item
What does “Qty in UnE” refer to:
·
(Hint: click on the column heading and click F1 for help)
What do the boxes in the OK column mean:
(Hint: click on the column heading and click F1 for help)
(ENTER) (SAVE)
What is your goods movement document number:
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review inventory of your trading goods, and answer the following questions.
How many elbow pads are in inventory after receiving shipment:
How many road helmets are in inventory after receiving shipment:
How many repair kits are in inventory after receiving shipment:
How many off road helmets are in inventory after receiving shipment:
How many knee pads are in inventory after receiving shipment:
Review vendor account balance
Refer to a previous exercise for instructions on how to review account balances. Then review the balance in your vendor’s account, and answer the following question.
What is the balance in your vendor’s account after receiving shipment:
Exercise Deliverables
In the system:
Goods Receipt for Purchase Order
On Paper:
Answers to the Questions
Step 4: Receive an Invoice from the Vendor
You have received the following invoice from your vendor.
The total in this invoice should match the total value of your purchase order (refer to the step and question above).
If the total of your PO is different from the total in this invoice, then use the total of your PO in subsequent steps.
Figure 1
Navigate to the transaction to verify and record an invoice:
Navigation
Logistics Materials management Purchasing Purchase Order Follow-On Functions Logistics Invoice Verification
What is the transaction code to receive the invoice:
On the “Enter Incoming Invoice: Company Code US##” screen enter the following:
Field Name
Data Entry
Invoice Date
Enter Today’s Date
Posting Date
Today’s date (should be defaulted)
Amount
Enter the amount of the invoice.
The total in the invoice provided above should match the total value of your purchase order (refer to the appropriate step and question above. If the total of your PO is different from the total in this invoice, then use the total of your PO in subsequent steps. Don’t put in commas or dollar signs.
In the field next to “Purchase order/scheduling agreement,” enter your Purchase Order number. If you do not remember your purchase order number, you can search for it.
(ENTER)
If you are asked to enter the “Payment Period Baseline Data” enter today’s date.
You should see data about each line item in your purchase order. Enter the following information:
Field Name
Data Entry
Tax Code
XI (Input tax)
Jurisdiction Code
Code for Florida
Scroll to the right to find these above fields.
Verify this information because it may already be entered by default.
Check the boxes in the column that has a check mark symbol, indicating that you have verified the items received as matching what is on the invoice.
(ENTER)
The traffic light in the top right corner, next to “balance,” should be green, and the amount should be zero.
(Hint: To answer the following four questions, simulate the invoice (click the icon).
What is the GL account number that is used for the debit posting:
What is the name of the GL account that is used for the debit posting:
What is the GL account number that is used for the credit posting:
What is the name of the GL account that is used for the credit posting:
click “Back” to return to the previous screen.
(SAVE)
What is your invoice number:
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review inventory of your trading goods and answer the following questions.
How many elbow pads are in inventory:
How many road helmets are in inventory:
How many repair kits are in inventory:
How many off road helmets are in inventory:
How many knee pads are in inventory:
Review vendor account balance
Refer to a previous exercise for instructions on how to review account balances. Then review the balance in your vendor’s account and answer the following question.
What is the balance in your vendor’s account after invoice receipt:
Exercise Deliverables
In the System:
Invoice Verification
On Paper:
· Answers to the Questions
Step 5: Pay the Vendor
Navigate to the transaction to record a vendor payment:
Navigation
Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Post
What is the transaction code to pay your vendor:
On the “Post Outgoing Payments: Header Data:” screen enter the following:
Field Name
Data Entry
Document Date
Enter Today’s Date
Posting Date
Today’s Date should be defaulted
“Bank Data” section:
Field Name
Data Entry
Account
Search for and enter the account number for GBI’s Bank Account (not the alternate bank account)
When searching, be sure to search within the chart of account GL##.
Amount
Enter the amount owed to this vendor. This is the amount of the invoice created in the previous step.
What is the account number for GBI’s Bank Account:
“Open Item Selection” section:
Field Name
Data Entry
Account
Enter the number of the your Vendor
Account Type
K (Vendors) should be defaulted
Click the “Process open items” icon button (This will show you the unpaid invoices from the vendor).
In the bottom right part of the screen, the “amount entered” should equal the “assigned” amount. The “not assigned” amount should be zero.
If “not assigned” is not 0.00, then double click on $ amount under the USD Gross column. If there is more than one open invoice listed, then select (double click) the one(s) that add up to the amount of the payment.
(SAVE)
What is your document number for posting payment:
Review material inventory
Refer to a previous exercise for instructions on how to review material inventory. Review inventory of your trading goods and answer the following questions.
How many elbow pads are in inventory after payment:
How many road helmets are in inventory after payment:
How many repair kits are in inventory after payment:
How many off road helmets are in inventory after payment:
How many knee pads are in inventory after payment:
Review vendor account balance
Refer to a previous exercise for instructions on how to review account balances. Then, review the balance in your vendor’s account, and answer the following question.
What is the balance in your vendor’s account after payment:
Exercise Deliverables
In the system:
Posted outgoing payment
On Paper:
Answers to the Questions
Attachment 1: Exercise Worksheet
Name(s):
Course & Section:
Identifier:
Client:
How many elbow pads are in inventory before the requisition:
How many road helmets are in inventory before the requisition:
How many repair kits are in inventory before the requisition:
How many off road helmets are in inventory before the requisition:
How many knee pads are in inventory before the requisition:
What is the balance in your vendor’s account before the requisition:
What is the transaction code to Create Purchase Requisition:
What is the transaction code to Change Purchase Requisition:
What is the transaction code to Display Purchase Requisition:
What is the code for the trading goods storage location:
What is the code the North America Purchasing Group:
What is your Purchase Requisition Number:
How many of your elbow pads are in inventory after the requisition:
How many of your road helmets are in inventory after the requisition:
How many of your repair kits are in inventory after the requisition:
How many of your off road helmets are in inventory after the requisition:
How many of your knee pads are in inventory after the requisition:
What is the balance in your vendor’s account after the requisition:
What is the transaction code to Create a Purchase Order:
What is the transaction code to Display a Purchase Order:
What is the transaction code to Change a Purchase Order:
What is the net value of the purchase order:
What is your standard PO Number:
How many of your elbow pads are in inventory after the PO:
How many of your road helmets are in inventory after the PO:
How many of your repair kits are in inventory after the PO:
How many of your off road helmets are in inventory after the PO:
How many of your knee pads are in inventory after the PO:
What is the balance in your vendor’s account after the PO:
What is the transaction code to receive the goods:
What does “Qty in UnE” refer to:
What do the boxes in the OK column mean:
What is your goods movement document number:
How many elbow pads are in inventory after receiving shipment:
How many road helmets are in inventory after receiving shipment:
How many repair kits are in inventory after receiving shipment:
How many off road helmets are in inventory after receiving shipment:
How many knee pads are in inventory after receiving shipment:
What is the balance in your vendor’s account after receiving shipment:
What is the transaction code to receive the invoice:
What is the GL account number that is used for the debit posting:
What is the name of the GL account that is used for the debit posting:
What is the GL account number that is used for the credit posting:
What is the name of the GL account that is used for the credit posting:
What is your invoice number:
How many elbow pads are in inventory:
How many road helmets are in inventory:
How many repair kits are in inventory:
How many off road helmets are in inventory:
How many knee pads are in inventory:
What is the balance in your vendor’s account after invoice receipt:
What is the transaction code to pay your vendor:
What is the account number for the GBI’s Bank Account:
What is your document number for posing payment:
How many elbow pads are in inventory after payment:
How many road helmets are in inventory after payment:
How many repair kits are in inventory after payment:
How many off road helmets are in inventory after payment:
How many knee pads are in inventory after payment:
What is the balance in your vendor’s account after payment:
Create Purchase Requisition
Creat & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from Vendor
Create Purchase Requisition
Create & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from Vendor
Create Purchase Requisition
Create & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from vendor
Create Purchase Requisition
Create & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from Vendor
Create Purchase Requisition
Create & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from Vendor
Create Purchase Requisition
Create & Send Purchase Order
Send Payment to Vendor
Receive Invoice from Vendor
Receive Shipment from Vendor
20
Installing SAP GUI on your own computer
Installing Automated SAP GUI 760 P4 for Windows
1. You will need:
a) 500 Mb of free space on your computer.
b) Microsoft Windows XP or higher
c) Microsoft Excel 2007 or higher
2. Download the zipped file from
http://worker.cob.csuchico.edu/
(may not need User and Password)
USER = sap
PASSWORD = sapgui4me
3. go to the section labeled: Windows and download the file: Automated SAP GUI 760 P4
Before downloading the files, review their
installation instructions
(Click on link to Automated SAP GUI to see instructions)
.
It provides some help when things go wrong (not infrequent). I advise not to skip this step
.
4. Extract the zip file to your desktop.
5. Open the unzipped folder and start setup/installation (remember to look at the instructions for the installation – it helps if you get an installation error).
SAP Predictive Analytics (PA)
a. System Requirements:
i. Free hard disk space: 3.7 GB min (Lab managers should be aware of this for roaming profile installations etc.)
b. Uninstalling
a. Uninstall previous versions of SAP PA
c. Installing SAP Predictive Analytics
i. Download and install SAP Predictive Analytics (SAP PA) (in the SAP Hana section)
ii.
iii. After installation, launch SAP PA.
iv. You will automatically have a 30-day license key for PA. Install a long term key (DG20D-ZPPYX38-WK6NTEV-PAYT279-X7). That key is good for 365 days from the day of installation.) The new key code can be installed by going to Help – Enter Keycode.
v. Installing R
a. Launch PA
b. Go to Expert Analytics – Expert Analytics
c. Go to File – Install and Configure R
d. Select Installation and complete the R installation.
e. Then go to Configuration
f. Check the box Enable Open-Source R Algorithms
g. Browse to choose the folder
C:\Users\Public\R-3.4.1 (or whatever your folder location is)
h. All done. Exit PA
vi. Testing: To see if PA and R are properly integrated –
i. Restart SAP Predictive Analytics.
ii. Click on Expert Analytics Expert Analytics
iii. Click on Samples Try with Samples – Pick any sample, double Click.
iv. Click on Predict tab
v. In the Algorithms tab you should see all algorithms starting with the letter R available. If any are greyed out, investigate your R installation steps.
vi. Close Expert Analytics.
vii. Click on Automated Analytics – Modeler.
viii. You should see the following five options. Make sure they are active links (not greyed out).
Installing SAP JAVA GUI for MAC
You will need about 50 MB of free space on your system.
1. Download the two zipped file from http://worker.cob.csuchico.edu/
USER = sap
PASSWORD = sapgui4me
Download SAP GUI 740 P5 Java Installer and SAPLogon.ini files for MAC OS:
Before downloading the files, review their
installation instructions (Click on link to Java installer to see instructions)
. It provides some help when things go wrong (not infrequent). I advise not to skip this step.