GBI Procurement Process
I need help in solving the process that is provided in the attachment. It consists of logging onto Odesa and running the simulation. Any help is apprciated.
Chapter
04, Exercise 04-01, Revised: 08/28/2012 Page 7 of 13
Chapter 04: Procurement Process
Exercise 04-01: Review Master Data
Multiple Company Code
Version 4
Rev: 08/28/2012Introduction
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information as described below:
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This identifier is used in all exercises to uniquely identify your data. Whenever you see ## in these exercises, replace it with your identifier.
Always work with your data- your vendor, your materials, your general ledger accounts, etc.
Business Process Overview
GBI uses the procurement process to acquire or purchase material from a vendor. This process can be used to purchase trading goods as well as raw materials.
In this exercise you will review the master data relevant to purchasing.
Exercise Prerequisites
See General Instructions Document
Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise. For this exercise, you will need the following deliverables.
In the System:
None
On Paper:
Answers to the Questions
Fill out Attachment and submit to your instructor
You may be assigned additional deliverables. Make certain to check with your instructor.
Step 1: Create (copy)
Material
Master Data
In this step, you will create your own trading goods by copying necessary material master data from existing (original) trading goods. ORIGINAL materials DO NOT include identifiers (e.g.,
EPAD1000
is the original
Elbow Pad
). Your materials will include your identifier (e.g,
EPAD10##
). Be sure that you “Copy from” the ORIGINAL materials. to ensure accuracy, complete the following table:
| Trading Goods |
Code for Original Trading Goods |
Code for your Trading Goods |
||||
| Elbow Pad | EPAD1000 | |||||
|
Road Helmet |
RHMT1000 |
|||||
|
Repair Kit |
RKIT1000 |
|||||
|
Off Road Helmet |
OHMT1000 |
|||||
|
Knee Pad |
KPAD1000 |
Navigate to the transaction to create material master:
Navigation
Logistics Materials Management
Material
Master Material Create (Special) Trading Goods
What is the transaction code to create a material:
In the “
Create Trading Goods
(Initial Screen)” enter the following information:
|
Field Name |
Data Entry |
||||
| Material |
Code for your ELBOW PADS |
||||
|
Industry Sector |
Retail |
||||
|
Copy from… Material |
Code for original ELBOW PADS |
(ENTER)
In the “Select View(s)” window highlight the following options:
Basic Data 1
Purchasing
Accounting 1
The first time you go through the above step, click on the Default Setting icon on the dialog box. Make sure you also check the box “create views selected” towards the bottom. This will save these selections as default so that they will automatically be selected next time when you go through this steps
(ENTER)
Next, in the “Organizational Levels” window, specify the desired organization levels.
|
Plant |
Code for your Miami Plant |
|
Copy from… Plant |
Code for original Miami Plant |
The first time you go through the above step, click on the Default Setting icon. This will save these selections as default so that they will automatically be selected for the next trading good you create.
(ENTER)
In the “Create Trading Goods Epad10##” screen;The tabs you see with the yellow icon are the “views” you have just created. Use the navigation arrows in the upper-right (right of all the tabs) to find all of the views. Do NOT click on tabs without this yellow icon because that will cause the system to create views other than the ones you have originally selected. Clicking on it will automatically create the additional views for you.
You will have to navigate between tabs in order to find all the information. Be sure to look at the data in each view; scroll down as well.
Enter the following data:
|
Tab |
||
|
Purchasing tab |
Purchasing Group |
Code for your Purchasing Group |
(SAVE)
Once you are done with your elbow pads, repeat the steps for the four materials listed below and complete the table at the end of Step 1.
Your
Road Helmet
Your Repair Kit
Your Off Road Helmet
Your Knee Pad
After creating the material, use this navigation path to change any parts of the material master.
Navigation
Logistics Materials Management Material Master Material Change Immediately
What is the transaction code to change (immediately) a material:
Navigation
Logistics Materials Management Material Master Material Display Display Current
After creating the material, use this navigation path to display any parts of the material master.
What is the transaction code to display (current) a material:
|
Your Material Number |
Base unit of measure |
Gross Weight and Unit of Weight |
Material Group |
Purchasing Group |
Moving Price |
Price
Control |
Valuation Class |
| EPAD10## | |||||||
|
RHMT10## |
|||||||
|
RKIT10## |
|||||||
|
OHMT10## |
|||||||
|
KPAD10## |
Table 1 – Material master data
Exercise Deliverables
In the System:
Creation of material master data
On Paper:
Answers to the Questions
The table with data for your materials
Step 2:
Create Vendor Master
You will now create the vendor from whom you will procure your goods.
Remember, vendor master data is grouped into three categories:
· General data-data that is cross-company code (applies to all company codes in the same client)
· Company code data-data that is specific to the specified company code
· Purchasing Org data-data that is specific to the specified purchasing organization
Navigate to the transaction to create vendor master:
Navigation
Logistics Materials Management Purchasing Master DataVendor Central Create
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
In the “Create Vendor: Initial Screen” screen, enter the following information (here is the general data of vendor master data):
Field Name
Data Entry
Vendor
1010##
Company Code
Code for your GBI US
Purchasing Organization
Code for your US Purchasing Organization
Code for Vendor (ext. number assignment)
Reference… Vendor
Code for original Olympic Protective Gear (Original items always end with numbers 000)
Reference… Company Code
Code for original GBI US
Reference… Purchasing Organization
Code for original US Purchasing Organization
To find the original reference vendor, click into the Vendor field, then click the search box next to the text field (or F4) to display all possible entries. In the Vendor field, type in “*000” to search for all original vendors. Then look for the Olympic Protective Gear vendor. * is used as a wildcard that can be replaced with “anything that ends with/anything that starts with/anything with this”. E.g., *123* will mean to search for anything with 123 inside the Code. 123* will mean anything that starts with 123.
(ENTER)
You will receive a warning that the account group of Original Vendor is KRED (internal number assignment). Proceed with Enter, then you can still create vendor with external number assignment.
In the
“Create Vendor: Accounting information accounting”
screen, no additional information will be entered.
(SAVE)
Go back to Step 2.1, however this time you will Display your vendor information. In the “Display Vendor: Initial Screen”, enter your vendor number, your Company Code, your Purchase Organization. You can see here of all the data in General, Company Code, and Purchasing Organization sections. Select (HIGHLIGHT ALL), and uncheck “Withholding tax” box.
(ENTER)
Be sure to Enter through the pages carefully answering all the questions below.
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
Exercise Deliverables
In the System:
Create Vendor master data
On Paper:
Answers to the Questions
Step 3:
Review Material
Inventory
In this step, you will view your material inventory in your plant.
Navigate to the transaction to display material inventory:
Navigation
Logistics Materials Management Inventory Management Environment Stock Warehouse Stock
What is the transaction code to display a material’s inventory level:
In the “Display Warehouse Stocks of Material” screen, enter the following:
Field Name
Data Entry
Material
Code for your elbow pads
Plant
Code for your Miami plant
You can search for your elbow pad by clicking on the (SEARCH) icon and typing “*0##” in the Material field and hitting enter.
(EXECUTE)
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Step 4:
Review Account Balance
In this step, you will view the account balance of your Olympic Protective Gear vendor.
Navigate to the transaction to display vendor account balances:
Navigation
Accounting Financial Accounting Accounts Payable Account Display Balances
What is the transaction code to display a vendor balance:
In the “Vendor Balance Display” screen, enter the following:
Field Name
Data Entry
Vendor
Code for your Olympic Protective Gear
Company Code
Code for your GBI US
Fiscal Year
Current Year
(EXECUTE)
If you get a message “No data read for fiscal year” this means that there are no transactions in the system for your vendor. Therefore the vendor balance is zero.
What is the current account balance for your Olympic Protective Gear:
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Attachment 1: Exercise Worksheet
Name(s):
Course & Section:
Identifier:
Client:
What is the transaction code to create a material:
What is the transaction code to change a material (Immediately):
What is the transaction code to display a material (current):
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
What is the transaction code to display a material’s inventory level:
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
What is the transaction code to display a vendor’s balance:
What is the current account balance for your Olympic Protective Gear:
Your
Material
Number
Base unit
of measure
Gross Weight and
Unit of
Weight
Material
Group
Purchasing
Group
Moving
Price
Price
Control
Valuation
Class
EPAD10##
RHMT10##
RKIT10##
OHMT10##
KPAD10##
Create Vendor Master
Create Trading Goods
Review Material
Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Review Vendor Master
Review Material Master
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Material Master
Review Material Inventory
Review Account Balance
7
Chapter
04, Exercise 04-01, Revised: 08/28/2012 Page 7 of 13
Chapter 04: Procurement Process
Exercise 04-01: Review Master Data
Multiple Company Code
Version 4
Rev: 08/28/2012Introduction
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information as described below:
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This identifier is used in all exercises to uniquely identify your data. Whenever you see ## in these exercises, replace it with your identifier.
Always work with your data- your vendor, your materials, your general ledger accounts, etc.
Business Process Overview
GBI uses the procurement process to acquire or purchase material from a vendor. This process can be used to purchase trading goods as well as raw materials.
In this exercise you will review the master data relevant to purchasing.
Exercise Prerequisites
See General Instructions Document
Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise. For this exercise, you will need the following deliverables.
In the System:
None
On Paper:
Answers to the Questions
Fill out Attachment and submit to your instructor
You may be assigned additional deliverables. Make certain to check with your instructor.
Step 1: Create (copy)
Trading Goods
Material
Master Data
In this step, you will create your own trading goods by copying necessary material master data from existing (original) trading goods. ORIGINAL materials DO NOT include identifiers (e.g.,
EPAD1000
is the original
Elbow Pad
). Your materials will include your identifier (e.g,
EPAD10##
). Be sure that you “Copy from” the ORIGINAL materials. to ensure accuracy, complete the following table:
| Trading Goods |
Code for Original Trading Goods |
Code for your Trading Goods |
||||
| Elbow Pad | EPAD1000 | |||||
|
Road Helmet |
RHMT1000 |
|||||
|
Repair Kit |
RKIT1000 |
|||||
|
Off Road Helmet |
OHMT1000 |
|||||
|
Knee Pad |
KPAD1000 |
Navigate to the transaction to create material master:
Navigation
Logistics Materials Management
Material
Master Material Create (Special) Trading Goods
What is the transaction code to create a material:
In the “
Create Trading Goods
(Initial Screen)” enter the following information:
|
Field Name |
Data Entry |
||||
| Material |
Code for your ELBOW PADS |
||||
|
Industry Sector |
Retail |
||||
|
Copy from… Material |
Code for original ELBOW PADS |
(ENTER)
In the “Select View(s)” window highlight the following options:
Basic Data 1
Purchasing
Accounting 1
The first time you go through the above step, click on the Default Setting icon on the dialog box. Make sure you also check the box “create views selected” towards the bottom. This will save these selections as default so that they will automatically be selected next time when you go through this steps
(ENTER)
Next, in the “Organizational Levels” window, specify the desired organization levels.
|
Plant |
Code for your Miami Plant |
|
Copy from… Plant |
Code for original Miami Plant |
The first time you go through the above step, click on the Default Setting icon. This will save these selections as default so that they will automatically be selected for the next trading good you create.
(ENTER)
In the “Create Trading Goods Epad10##” screen;The tabs you see with the yellow icon are the “views” you have just created. Use the navigation arrows in the upper-right (right of all the tabs) to find all of the views. Do NOT click on tabs without this yellow icon because that will cause the system to create views other than the ones you have originally selected. Clicking on it will automatically create the additional views for you.
You will have to navigate between tabs in order to find all the information. Be sure to look at the data in each view; scroll down as well.
Enter the following data:
|
Tab |
||
|
Purchasing tab |
Purchasing Group |
Code for your Purchasing Group |
(SAVE)
Once you are done with your elbow pads, repeat the steps for the four materials listed below and complete the table at the end of Step 1.
Your
Road Helmet
Your Repair Kit
Your Off Road Helmet
Your Knee Pad
After creating the material, use this navigation path to change any parts of the material master.
Navigation
Logistics Materials Management Material Master Material Change Immediately
What is the transaction code to change (immediately) a material:
Navigation
Logistics Materials Management Material Master Material Display Display Current
After creating the material, use this navigation path to display any parts of the material master.
What is the transaction code to display (current) a material:
|
Your Material Number |
Base unit of measure |
Gross Weight and Unit of Weight |
Material Group |
Purchasing Group |
Moving Price |
Price
Control |
Valuation Class |
| EPAD10## | |||||||
|
RHMT10## |
|||||||
|
RKIT10## |
|||||||
|
OHMT10## |
|||||||
|
KPAD10## |
Table 1 – Material master data
Exercise Deliverables
In the System:
Creation of material master data
On Paper:
Answers to the Questions
The table with data for your materials
Step 2:
Create Vendor Master
You will now create the vendor from whom you will procure your goods.
Remember, vendor master data is grouped into three categories:
· General data-data that is cross-company code (applies to all company codes in the same client)
· Company code data-data that is specific to the specified company code
· Purchasing Org data-data that is specific to the specified purchasing organization
Navigate to the transaction to create vendor master:
Navigation
Logistics Materials Management Purchasing Master DataVendor Central Create
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
In the “Create Vendor: Initial Screen” screen, enter the following information (here is the general data of vendor master data):
Field Name
Data Entry
Vendor
1010##
Company Code
Code for your GBI US
Purchasing Organization
Code for your US Purchasing Organization
Account Group
Code for Vendor (ext. number assignment)
Reference… Vendor
Code for original Olympic Protective Gear (Original items always end with numbers 000)
Reference… Company Code
Code for original GBI US
Reference… Purchasing Organization
Code for original US Purchasing Organization
To find the original reference vendor, click into the Vendor field, then click the search box next to the text field (or F4) to display all possible entries. In the Vendor field, type in “*000” to search for all original vendors. Then look for the Olympic Protective Gear vendor. * is used as a wildcard that can be replaced with “anything that ends with/anything that starts with/anything with this”. E.g., *123* will mean to search for anything with 123 inside the Code. 123* will mean anything that starts with 123.
(ENTER)
You will receive a warning that the account group of Original Vendor is KRED (internal number assignment). Proceed with Enter, then you can still create vendor with external number assignment.
In the
“Create Vendor: Accounting information accounting”
screen, no additional information will be entered.
(SAVE)
Go back to Step 2.1, however this time you will Display your vendor information. In the “Display Vendor: Initial Screen”, enter your vendor number, your Company Code, your Purchase Organization. You can see here of all the data in General, Company Code, and Purchasing Organization sections. Select (HIGHLIGHT ALL), and uncheck “Withholding tax” box.
(ENTER)
Be sure to Enter through the pages carefully answering all the questions below.
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
Exercise Deliverables
In the System:
Create Vendor master data
On Paper:
Answers to the Questions
Step 3:
Review Material
Inventory
In this step, you will view your material inventory in your plant.
Navigate to the transaction to display material inventory:
Navigation
Logistics Materials Management Inventory Management Environment Stock Warehouse Stock
What is the transaction code to display a material’s inventory level:
In the “Display Warehouse Stocks of Material” screen, enter the following:
Field Name
Data Entry
Material
Code for your elbow pads
Plant
Code for your Miami plant
You can search for your elbow pad by clicking on the (SEARCH) icon and typing “*0##” in the Material field and hitting enter.
(EXECUTE)
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Step 4:
Review Account Balance
In this step, you will view the account balance of your Olympic Protective Gear vendor.
Navigate to the transaction to display vendor account balances:
Navigation
Accounting Financial Accounting Accounts Payable Account Display Balances
What is the transaction code to display a vendor balance:
In the “Vendor Balance Display” screen, enter the following:
Field Name
Data Entry
Vendor
Code for your Olympic Protective Gear
Company Code
Code for your GBI US
Fiscal Year
Current Year
(EXECUTE)
If you get a message “No data read for fiscal year” this means that there are no transactions in the system for your vendor. Therefore the vendor balance is zero.
What is the current account balance for your Olympic Protective Gear:
Exercise Deliverables
In the System:
None
On Paper:
Answers to the Questions
Attachment 1: Exercise Worksheet
Name(s):
Course & Section:
Identifier:
Client:
What is the transaction code to create a material:
What is the transaction code to change a material (Immediately):
What is the transaction code to display a material (current):
What is the transaction code to create a vendor:
What is the transaction code to display a vendor:
What is the transaction code to change a vendor:
What is the postal code for this vendor:
What is the reconciliation account number for this vendor:
What are the payment terms:
What is the order currency:
What is the minimum order value:
What is the transaction code to display a material’s inventory level:
How many of your elbow pads are there in the Miami plant (Hint: look at the message at the bottom of the screen after executing):
What is the transaction code to display a vendor’s balance:
What is the current account balance for your Olympic Protective Gear:
Your
Material
Number
Base unit
of measure
Gross Weight and
Unit of
Weight
Material
Group
Purchasing
Group
Moving
Price
Price
Control
Valuation
Class
EPAD10##
RHMT10##
RKIT10##
OHMT10##
KPAD10##
Create Vendor Master
Create Trading Goods
Review Material
Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Trading Goods
Review Material Inventory
Review Account Balance
Review Vendor Master
Review Material Master
Review Material Inventory
Review Account Balance
Create Vendor Master
Create Material Master
Review Material Inventory
Review Account Balance
7