Wk 5 – Project Management Plan

  

Hello

I’ve attached the previous weeks assignments so you can understand the scenario I’ve chosen. Please be as detailed and thorough as possible. Please meet the word count. Introduction and conclusion doesn’t count in the word total, so they can be minimal. 

Write a 1200-word paper that contains:

800-word section regarding a Risk Management Plan in which you include the following:

·        Identify potential risks (there should be at a minimum 3 risks identified) for the project and discuss how you developed/determined the list (i.e. there are various techniques to identify risk….one is to use a brainstorming session) . NOTE: These are risks for the project….not risks that will occur once day-day operations of the project begins….focus on the project phases here.

·        Discuss the likelihood and impact analysis of those identified risks. Do not just say the risk is “High” and leave it at that, you need to discuss the way you arrived at/performed the analysis. Discuss for each risk you have identified.

·        Discuss how you will manage (i.e. mitigate, accept, transfer, etc) each of those risks you have identified.

There are 3 topics/areas to discuss which means there should be 3 sections/areas in the paper body….follow the order given to you above which logically lays out the steps to develop the risk plan.

· Section 1: Risks/how they were determined

· Section 2: Of the risks you just told me, discuss likelihood/impact

· Section 3: How those 3 risks will be managed

400-word section regarding a Project Control Plan in which you discuss control mechanisms for this project.

Format your project plan consistent with APA guidelines.

Thank you 

Running head: COMMUNICATION MEDIA

Communication Media Paper

Qiana Reynolds

University of Phoenix

Project Management/CPMGT-301

December 21, 2020

Instructor: Gary Denney

COMMUNICATION MEDIA

Communication Media

Communication is the basis and central aspect in the cost management, scope

definition, trade-off achievement, management of risks, integration of procurement,

management of safety and health, finance, and environmental aspects of a project.

Everyone within the project deserves to receive information for them to collaborate in a

team. The sharing, integration, collation, and sharing of information about a project or the

project objective rely on the sender, the media, and the communication channel.

Communication should allow sending information, giving instructions, networking,

asking questions, requesting information, and building a team. Failure to communicate

effectively results in management flaws, the impossibility of managing costs, having a

cost effective project, and timely accomplishment of the project (Zulch, 2014). The project

manager, the project teams, and the other key stakeholders must pay attention to each

form of communication’s role and effectiveness. In line with the already set plan, there will

be about three media of communication: written, electronic communication in the form of

emails, and oral communication.

Written communication is ranked as the most crucial communication method to

use during the execution of a project. Written communication is indicated to be accurate,

concise, free of ambiguity, discreet, and works towards enhancing effective

communication during the management of a project. Written communication is a sturdy

and reliable proof of whatever was done during the direction of a project.

Electronic communication stands in the second position of the communication

process. The project management process serves in real-time communications that have

to reach the stakeholders very fast for immediate action. As shown below, when

presenting the summary on the project status and reporting an outline of the weekly

progress and issues. In case they need information on what costs are incurred in the

COMMUNICATION MEDIA

level of the project execution or the budget information for confirmation, an email will be

the best media of communication. In the current times where meetings might not be

considered safe, or the managers have many tasks or are in different places that make

them far apart to hold meetings, emails would be the best way of having every

stakeholder receive information about the project. In fact, an email allows both a short

message and an attachment of either scanned or types information about a project to be

sent to all parties.

At times, it will be inevitable and essential to have oral communication. A meeting

is held between whoever is passing the message or reporting and who is receiving it. A

project has many phases that require a detailed analysis and a brainstorming moment

among the participants. Such times require that everyone be present at a central place

where they receive communication (Zulchi, 2014). If not on the phone, virtual meetings or

video calls are essential to telephonic communication.

Also, the project gate reviews in which there will be a presentation of the closeout

of the project phases and kickoff new phase and finally the technical design review in

which there will be a review of any technical designs or work associated with the project,

the use of in-person meetings will be necessary meaning oral presentations as a media of

delivery of information will be in use. Even a technical language can be explained when

face-to-face communication is embraced, and everyone talks or seeks explanations or

brainstorming of plans with the focus on the available information.

COMMUNICATION MEDIA

Communication
Type

Description Frequency Format Participants/
Distribution

Deliverable Owner

Weekly Status

Report

Email summary
of project

status
Weekly Email

Project Sponsor,
Team, and

Stakeholders
Status Report ProjectManager

Weekly Project
Team Meeting

Meeting to
review the

action register
and status

Weekly In-Person Project Team
Updated
Action

Register

Project
Manager

Monthly Project
Review

Present
metrics and

status to team
and sponsor

Monthly In-Person
Project Sponsor,

Team, and
Stakeholders

Status and
Metric

Presentation

Project
Manager
Weekly Status

Report
outlining
weekly

progress and
issues

Weekly Email Project Team
Machine
Upgrade

Status Update
Team Lead

Project Gate
Reviews

Present
closeout of

project phases
and kickoff
next phase

As Needed In-Person
Project Sponsor,

Team, and
Stakeholders

Phase
completion
report and

phase kickoff

Project
Manager

Technical Design
Review

Review of any
technical

designs or
work

associated with
the project

As Needed In-Person Project Team
Technical

Design
Package

Project
Manager

References

Zulch, B. ( 2014). Communication: The foundation of project management. Procedia

Technology. DOI: 10.1016/j.protcy.2014.10.054

Performance, Compensation,
and Rewards

Qiana Reynolds
University of
Phoenix
CPMGT/301
December, 14, 2020
Gary Denney

Introduction

●

Scenario

● Performance Measurement Methods
○ Management by Objectives

○ 360 Degree Feedback

○ Graphic Rating

●

Financial Compensation/ Rewards

● Human Resource Plan

●

Conclusion

(Rabha, 2020)

Scenario

Acme Shipping and
Warehouse

● Outdated Shipping Software
● Hired Project Management

Team
● Utilize In-House Employees (Systemation, 2019)

Performance
Measurement
Methods: Management by

Objectives
● Goals oriented
● Employee & Manager

Collaboration
● Multiple Feedback Discussions

(Quantum Workplace, 2020)

Performance
Measurement
Methods: 360 Degree Feedback

● Feedback from Peers
● Feedback from Managers
● Influential to Job Performance(DeCarlo, 2018)

Performance
Measurement
Methods: Graphic Rating Scale

● Rating Scale 1 to 5
● Good for production-based

company
● Done Confidentially(Shepherd, 2016)

Financial
Compensation/
Rewards

● Pay rate stays the same
($20 – $25 per hour)

● Overtime Pay
($30 – $37.5 per
hour)

● Yearly Bonus
● Profit-Sharing Program(Porter, 2019)

Human Resources
Plan

(Covey, 2020)

Conclusion

● Performance Measurement Methods are key
● Utilization of Financial Compensation/Rewards inhibits positive

performance

● HR plan contributes growth and profitability

(Carder, 2017)

References

Carder, E. (2017). Ad agencies increase profit margins despite lower fees and higher staff cost. https://www.campaignlive.com/article/ad-agencies-

increase-profit-margins-despite-lower-fees-higher-staff-costs/1451159

Covey, S. (2020). Goal setting for team success. https://www.workbetterindia.com/our-solutions/ssb/leadership-development/goal-setting-for-

team-success/

DeCarlo, L. (2018). Evaluating employee performance. https://rz.mdrt.org/html/2018hg-evaluating-employee-performance/

Kissflow Inc. (2020). 6 performance appraisal methods for the modern workforce. https://kissflow.com/hr/performance-management/employee-

performance-appraisal-method/

Porter, S. (2019). Benefits and rewards – why employees want more. https://www.ngahr.com/blog/benefits-and-rewards-why-employees-want-more

Quantum Workplace. (2020). What every leader should know about employee performance. https://www.quantumworkplace.com/employee-

performance

References
Rabha, M. (2020). 11 tips for better and positive work performance. https://blog.vantagecircle.com/work-performance/

Shepherd, D. (2016). Top methods and techniques for evaluating employee performance. https://www.assessteam.com/top-methods-and-

techniques-for-evaluating-employee-performance/

Systemation. (2019). 5 must-have skills for project manager. https://www.systemation.com/5-must-have-skills-for-project-managers/?

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Mi6uHD_MWhXJQti5WLIv02OqtctF9NGcoOfrSLZ47ufntlfku5mVIZvV7JMpRGr5NwtsBy7XSFB0gBdxlJ75WWOdWJ10UyBqUN

xeu18PIPIOPKrGscBJIZFseVWYf08Ovg8j2cxPNsPEMMTVPHAZaWqkwmZauc1_1iAGrHeN0PC1PP30-

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m0dxt4UdiMJiabYGQ_fbmgi_curHCFRokSU1yBTqyrttd9dzpDk2l6YT7iXnmFGEYllrL4Y_lnRqUhrs

• Slide 1

Introduction
Scenario

• Performance Measurement Methods:

Performance Measurement Methods:
Performance Measurement Methods:
Financial Compensation/ Rewards

• Human Resources Plan

Conclusion
References
References

Running Head: PROJECT ACTIVITIES AND SEQUENCES

Project Activities and Sequences Scenario Paper
Qiana Reynolds
University of Phoenix
Project Management/CPMGT-301
December 7, 2020
Instructor: Gary Denney

Project Activities and Sequencing Scenario

Work Breakdown Structure and a project schedule are crucial to have a successful outcome for the Acme Shipping and Warehouse company. The Work Breakdown Structure is fundamental because it breaks each task and milestone into more refined, and gives a project manager knowledge to continue the project. Acme Shipping and Warehouse is a company that has outdated software that needs to be updated. This includes the software within the tracking, shipping, and receiving database. Within this paper, we will identify the project’s scope, define the needs of the stakeholder, create the Work Breakdown Structure schedule, and list the tools and milestones necessary to complete the project.
Project Scope

Within the operation area, Acme Shipping and Warehouse’s focus is to install the new software updates for the company called Roadrunner software. This software ensures tracking, receiving, shipping, and even inventory is being tracked correctly. The computers will be down, and there will be five employees who will be trained in updating the software on the computers. In this case, only the trained employees will have the chance to undertake the Roadrunner software and administer the updates company-wide.

Project Stakeholders
The first stakeholder is Acme Shipping and Warehouse company Operations Managers, who are directly affected by the project’s success or failure. Next are the customers who acquire products and services, which will cause computer downtime. As presented by SEBoK authors, there is a need from the stakeholders for requirements that will be represented in terms of the individual’s view within the business enterprises level of operations (SEBoK authors.2015). The last stakeholder is the project team, who will directly collect the data, oversee the project’s execution, and opinions from all involved in its comprehensive software update.

Work Breakdown Structure

Work Breakdown Structure

Setup

Prep

Install

Test

Train employees

Confirm computers

Allow time for delays.

Greater efficiency?

working condition

Extend store hours

Software updates

Confirm contract with

All components in

on hand

Roadrunner Software

Working order?

Schedule employees

Make working space

Install software

Meets project goals?

Find funding for Sunday pay.

Specify operating

Meets stakeholders

requirements

Expectations?

Necessary Tools
According to Levin, PMP, PgMP, and Wyzalek, PfMP (2015), launching the strategic plan involves using the organization’s many departments and resources in the form of projects” (Chapter 3). First, the project team needs to contact the vendors who supplies the Roadrunner software. Then approval from the department manager of the trainers to release them from their regular duties and spend additional hours administering the updates.
The techniques involved in the issue of the aspects affected are inclusive of the methodology associated with the development of a work breakdown structure. There are two simple stages within the phase to make for the elements of the following topics.
The tools that are available include the example of the instrument which are used for the actualization of the needed process, in this case, include the likes of
1. WBS template
2. Tree diagrams
3. Table
4. Microsoft project
Project Milestones
The milestones of a project are like significant trail markers you insert in your project schedule. In this project, there are five milestones. “Each of those five deliverables—initiation, planning, execution, control, and closeout—branch of the main deliverable” (“The Ultimate Guide To… Work Breakdown Structure”, 2020). The project initiation, which included the project charter created and developed. During this milestone, the project goals and initial plan are brought together. Planning of the project, for example, the software purchase. This milestone is also created and developed within the platform of operation. Under this segment is needed to develop a training schedule to charter for the affected issues, which is the software update.
Project launch of the computer software is next. The computers are set-up for installation of the new software. Lastly is the project closeout, which involves testing all computers to make sure it’s working correctly.

Project Tasks/Subtask Diagram

Programs

Roadrunner software update

01-00-00

Projects 1

Software

01-01-00

Task

Purchase

01-01-01

Task

Software update evaluation

01-01-02

Project 2

Training

01-02-00

Task

Training timetable

01-02-01

Task

Training documentation

01-02-02

Projects 3

Communication

01-03-00

Task

Communication plan

01-03-01

Task

Communication templates

01-03-02

Project 4

Computer software update

01-04-00

Task

Backup critical files

01-04-01

Task

Update computer software

01-04-02

Task

Verify software update

01-04-03

Task

Remedies and solutions

01-04-03

References
The Ultimate Guide to… Work Breakdown Structure (2020). https://www.projectmanager.com/work-breakdown-structure
Levin, PMP, PgMP, Dr. G., & Wyzalek, PfMP, J. (2015). Portfolio Management, a Strategic Approach. https://portal.phoenix.edu/library.html.
SEBoK authors. (2015). Stakeholder Needs and Requirements. Retrieved from http://sebokwiki.org/w/index.php?title=Stakeholder_Needs_and_Requirements&oldid=51430

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