Project management

In order to familiarise new international students of Charles Darwin University (CDU) with the culture of Australian Aboriginal people, the College of Indigenous Futures, Arts & Society asks you to hold a workshop (which can be considered as a project). The project is expected to be completed within 3 weeks and this workshop should be held in CDU (Casuarina) campus and cater for about 100 internal students and 50 external students. The budget allocated for this project is AUD 3,000.00.

Answer the following questions (you can make assumptions in answering the questions).

Question1 (6 marks)

i) Explain why holding this workshop can be considered as a project.

ii) Identify the stakeholders for the project.

iii) Identify the constraints of the project.

Question 2 (4 marks)

i) Divide the project into project stages and explain the factors you have considered to split the project into these stages.

ii) Explain how you can control a project by splitting it into stages.

Question 3 (5 marks)

i) Develop a Product Breakdown Structure (PBS).

Question 4 (9 marks)

i) Identify the potential risks and the corresponding responses (identify at least 2 risks).

ii) Identify the risk response types.

iii) Assess the risks.

iv) Outline the risk tolerances.

Semester 2, 2020 FINAL EXAMINATION Page 1 of 5

PMO201 – Project Management

Charles Darwin University
Final Examination

PMO201 – Project Management

DURATION

Reading Time: 10 minutes

Writing Time: 1

20 minutes

Scanning and
uploading:

20 minutes

INSTRUCTIONS TO CANDIDATES

The examination has 3 sections.

Section A:

Case Study 1

(24 marks)

Section B:

Case Study 2

(14 marks)

Section C:

Short Answer Questions

(12 marks)

Notes:
1. Read all questions carefully.
2. Answer all questions.
3. Total marks available on this test are 50 marks.
4. Questions are not of equal value.
5. Open book exam.

EXAM CONDITIONS

You may begin writing from the commencement of the examination session. Please make sure that you submit
your work on time.

This is an OPEN BOOK examination

Family Name

Given Name/s

Student Number

Teaching Period Semester 2, 2020

Semester 2, 2020 FINAL EXAMINATION Page 2 of 5
PMO201 – Project Management

Section A (Case Study 1)

Total Number of Marks for This Section: 24

In order to familiarise new international students of Charles Darwin University (CDU) with the

culture of Australian Aboriginal people, the College of Indigenous Futures, Arts & Society asks

you to hold a workshop (which can be considered as a project). The project is expected to be

completed within 3 weeks and this workshop should be held in CDU (Casuarina) campus and cater

for about 100 internal students and 50 external students. The budget allocated for this project is

AUD 3,000.00.

Answer the following questions (you can make assumptions in answering the questions).

Question1 (6 marks)

i) Explain why holding this workshop can be considered as a project.

ii) Identify the stakeholders for the project.
iii) Identify the constraints of the project.

Question 2 (4 marks)

i) Divide the project into project stages and explain the factors you have considered to split the

project into these stages.

ii) Explain how you can control a project by splitting it into stages.

Question 3 (5 marks)

i) Develop a Product Breakdown Structure (PBS).

Question 4 (9 marks)

i) Identify the potential risks and the corresponding responses (identify at least 2 risks).

ii) Identify the risk response types.

iii) Assess the risks.

iv) Outline the risk tolerances.

Semester 2, 2020 FINAL EXAMINATION Page 3 of 5
PMO201 – Project Management

Section B (Case Study 2)

Total Number of Marks for This Section: 14

Figure 1 shows cost tolerances being set at three different levels: project, stage, and work package of a

project. In this project, the team manager forecasts that he/she will spend $9,000 more than $4,000

he/she has been allocated for work package1, and $4,000 more than $2,000 he/she has been allocated for

work package2 (this project has only two work packages).

Figure 1. Levels of cost tolerance

Question 1 (3 marks)

Is this an exception situation or not? Explain why.

Question 2 (3 marks)

Whom should the team manager escalate this situation to?

Corporate, programme

management, or the customer

sets the project

budget

Corporate, programme

management, or the

customer

level

Project Board Level Project board sets the stage

budget

Team manager and team

level

Project manager level Project manager sets the budget

for the work packages

Project budget = $40,000

Tolerance = +$12,000/-$18,000

Stage budget = $15,000

Tolerance = +$6,000/-$7,000

The budget for work package1 = $4,000

Tolerance for work package1 = +$1,000/-$2,000

The budget for work package2 = $2,000

Tolerance for work package2 = +$500/-$600

Semester 2, 2020 FINAL EXAMINATION Page 4 of 5
PMO201 – Project Management

Question 3 (5 marks)

Who has the authority to deal with this situation? Explain why.

Question 4 (3 marks)

Explain why in the projects the project board sets negative tolerance for the project manager

(what is the point of a negative tolerance?).

Semester 2, 2020 FINAL EXAMINATION Page 5 of 5
PMO201 – Project Management

Section C (Short Answer Questions)

Total Number of Marks for This Section: 12

Question 1 (3 marks)

How does the Change theme support the ‘manage by exception’ principle?

Question 2 (2 marks)

According to PRINCE2, in which management product would a product’s quality tolerance be defined?

Question 3 (2 marks)

What assists the project board in assessing project viability at certain points as defined in the project

plan?

Question 4 (1 marks)

In PRINCE2, who sets the project tolerances?

Question 5 (2 marks)

In a project, which role is responsible for documenting the customer’s quality expectations?

Question 6 (2 marks)

Which PRINCE2 principle supports planning only to a level of detail that is manageable and

foreseeable?