I need a discussion done for week 5 for my Recruit Reward Develop and Retain and a Response to 2 other classmates

 

Performance Management

Jack Welch states: “The best performance reviews are frequent, simple, and actionable.” One tool he created for giving feedback on performance is the 3 by 3 card, as shown here. 

Imagine your manager is giving you some quick feedback on a current project. Fill out the 3 by 3 card that he or she might give to you, with three things that are going well and three areas for improvement. Post your 3 by 3 card as an image or simply by posting the two lists in the forum. 

Post your initial response by Wednesday, midnight of your timezone, and reply with ideas of actions they can take to positively impact their performance to at least 2 of your classmates’ initial posts by Sunday, midnight of your timezone.​

1 response

 RE: Week 5 Discussion

COLLAPSE

Performance Management 

3 by 3 Card

What’s Going Well

Areas of Improvement 

There is open and clear communication 

Resources are not sufficient 

Cooperative relationships 

Diversity is not valued 

Goals are clearly defined 

Conflicts are not well-managed

 Based on the 3 by 3 card for conducting performance review as put forth by Jack Welch, three areas are going well, and three need improvement. There is open and clear communication. Open communication involves listening and giving constructive feedback (Thaning, 2020). There is a cooperative relationship in the project. Project team members are aware of the importance of working together by sharing knowledge, skills, and expertise. A sense of belonging is created, as members are relaxed, comfortable, and focused on the goals. The goals of the project are clearly defined (Thaning, 2020). Everyone in the team is aware of his or her purpose and the overall mission of the project.

 The resources available for the project are insufficient. As a result of this, it can be difficult to determine when the project will be completed on time (Haberfellner et al., 2019). All the necessary resources required at every stage of the project should be provided on time. Diversity is not valued. It is about valuing all the team members’ contributionsto a project (Haberfellner et al., 2019). The majority of the team members in the project are men. Apart from this, the project’s top leadership does not consider some employees’ creativity and ideas. Conflicts are not well-managed. While conflicts might be beneficial in some cases, they can hinder a project (Haberfellner et al., 2019). Conflicts can hinder the decision-making process of team leaders of a project.   

Haberfellner R., de Weck O., Fricke E., Vössner S. (2019). Characteristics of successful project 

management. In Systems engineering. Birkhäuser, Cham

Thaning, J. (2020). Top 10 key attributes of a successful project. Deltek. Retrieved from 

 http://www.projectdirect.se/dokument/Top10-Key-lyckat_projekt

2nd response

  RE: Week 5 DiscussionCOLLAPSE

Hello Professor and Classmates,

Imagine your manager is giving you some quick feedback on a current project. Fill out the 3 by 3 card that he or she might give to you, with three things that are going well and three areas for improvement. Post your 3 by 3 card as an image or simply by posting the two lists in the forum. 

At my job I have been put in charge of documenting the reconciliation process in our office. I have a team that I work with to help me break down the steps and put it in a reader friendly document. I believe it is going very well. I am nervous to have to be a lead in the team. If my manager was to do a card on me, I believe it would look like this:

3 What’s going well:

1. Helping others to move the project along. I am great at encouraging others and giving them training to get to the next level of the project. Jack Welch says a team lead should be always looking for their subordinates to train to be better but, they choose to be at that particular company (1).
2. Great at communicating to the others in the group of what is needed to get to the end goal. Communication is one of the most significant way of building all aspects of the team, including trust (2).
3. Finding new ways to present materials. I have always had a thing about making sure whatever I do and have to present it sticks to whom ever is reading or listening to it. The wow factor is what grabs your audience attention and keeps it. I believe if you are able to do that in every project meeting, it makes people more interested in working with you (3).

3 Areas for improvement:

1. Celebrating the small wins. I have read that Jack Welch says you should always celebrate the little wins as much as the big wins (1). I always feel that work needs to be done and if you celebrate then you will start slacking off. I need to work on this.
2. Communicating to upper management what is needed and the progress going on. I am great with working with the team but, horrible with reporting out the status of a current project I am working on. I feel like if you are completing a project and you report out that it is not complete then, it is a bad thing. So, I do have a fear of reporting out.  
3. Telling people when their idea is bad for the project and the goal. I have added things in the project because I did not want to say no.  

Tiara Collins

1. Jack Welch. (2005). Winning.
2. http://www.officecurry.com/role-of-effective-communication-in-team-building/#:~:text=Effective%20communication%20plays%20an%20important,team%20members%20complete%20their%20tasks.
3. http://www.infinitebusinesssolutions.com/2014/07/six-tips-to-add-the-wow-factor-to-your-presentations/

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JWI 521 – Week 3 Lecture Notes (1192) Page 1 of 5

JWI 521
Recruit, Develop, Assess, Reward, Retain

Week Five Lecture Notes

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JWI 521 – Week 3 Lecture Notes (1192) Page 2 of 5

PERFORMANCE MANAGEMENT

What it Means

Performance management must be based on a detailed assessment of current and past performance. In
most companies, this assessment is done in the form of an annual performance review. Most people would
agree that candid, timely, accurate performance evaluation and feedback are important responsibilities of a
good manager. Yet, in most companies, the annual performance review process is chock full of problems,
the managers doing the assessing generally dislike it, and the employees being assessed like it even less.
Why is it so difficult to do performance management well? And what is the impact when an organization’s
performance management systems are ineffective?

Why it Matters

• Accurate assessment leads to performance feedback that enables employees to improve
• Effective evaluation allows managers to fill positions with the most qualified people
• Competent assessments form the basis for good reward systems for your top talent

“Performance management has become
a rule-based, bureaucratic process,

existing as an end in itself rather than
actually shaping performance.”

Laszlo Bock

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JWI 521 – Week 3 Lecture Notes (1192) Page 3 of 5

GETTING PERFORMANCE EVALUATIONS RIGHT

Every company, of course, will have its own practices and processes for performance review and
management, but the most effective companies generally follow these four best practices.

1: Give timely performance reviews

Most organizations direct their managers to formally review employee performance once a year. Too often,
the review is treated as a check the box process, with no follow-up in terms of future planning or rewards.
The problems with an annual performance review are numerous. For the manager: if you only do
something once a year, you never get good at it; nearly half the feedback you give will be more than six
months old, by which time dysfunctional behaviors have grown into habits; and it feels hard to give candid
feedback when pay increases depend upon it. For the employee: the review feels overwhelming since it
covers a whole year’s work; compensation and career prospects for the next year are on the line; self
esteem and confidence may plummet or soar, depending on what is said in a single meeting.

Performance should be assessed and formal reviews conducted at least twice a year. Regular informal
appraisals should happen much more often. Good managers have regular meetings with each of their direct
reports – ideally once or twice a month – to discuss projects, tackle challenges, adjust goals, and set clear
expectations. This approach addresses many of the problems inherent in the traditional annual performance
review by reducing the high stakes associated with a single annual performance evaluation.

2: Include a performance-development component

Regular informal appraisal meetings allow managers to focus on different objectives throughout the
performance period and to adjust expectations. It enables them to include a developmental and coaching
element in the review process. The level of candor rises sharply. Managers are less likely to avoid criticism
when talking to their direct reports, because no one will be fired as a result of the conversation.

The mid-year performance review is a time for looking back at past performance and forward to the
upcoming second half of the year. The employee will be much more receptive to criticism at this time
because his or her whole future does not depend on this meeting. There is time to improve on any areas of
weakness before the annual performance review. The employee is given a fair chance to respond to
feedback and expectations before they face an evaluation with significant consequences for their career.

This formal end-of-year review should focus mainly on the past year. It will include discussion of the
following topics: the employee’s strengths, based on observed behaviors and accomplishments during the
year; development needs, based on observed behaviors and accomplishments; implications of his or her
performance on compensation and career progress, and establishment of some initial plans and goals for
the upcoming year.

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JWI 521 – Week 3 Lecture Notes (1192) Page 4 of 5

3: Base evaluations on both quantitative and qualitative measures

There is, in fact, no such thing as an objective measure of performance. When asked to name a business
activity that can be assessed objectively, most people confidently reply, “Sales.” But even salespeople
cannot be evaluated objectively. For example, salespeople are always measured on how much they sell and
how profitable those sales are to the company. These metrics are very useful for keeping track of how well
the company is doing, and for comparing employee performance. But such quantitative metrics cannot tell
you whether customer goodwill was enhanced or systematically degraded because of a salesperson’s
interactions. Nor will they let you know whether your senior people are mentoring and sharing best practices
with the newer salespeople, or whether they are representing your company well in the community.

When comparing the performance of one salesperson with another, quantitative evaluation measures do not
usually reflect the level of difficulty of the jobs being compared. For example, which do you think is the more
important determinant of sales success – the skill of the salesperson, or the prosperity of the territory? In a
national chain of real-estate sales offices, salespeople who are canvassing the most affluent neighborhoods
will inevitably bring in more money. But that does not necessarily prove that their sales techniques are
better, since they start with a built-in advantage due to their wealthier customer prospects.

Quantitative measures are valuable, but they rarely tell the whole story. For example, to improve customer
service, many call centers keep track of how many times an employee’s telephone rings before it is
answered. Of course, this metric tells the company nothing about how courteously the customers are treated
or whether their problems are resolved, which are more important to customers than whether the phone is
picked up on the second or third ring. These dimensions of performance cannot be measured with
quantitative metrics, but can be assessed through qualitative measures. They may be overlooked, since
courtesy and problem resolution are harder to measure than the time taken to answer the phone.

4: Take into account the importance of the work performed

Organizations often fail to consider not only the value of the work an individual actually does, but also the
value of the work assigned to a particular position. As you have learned, positions that are strategically
important today may not be tomorrow. Consequently, every company needs to continually assess whether or
not the tasks their employees are performing are still adding value.

The best-run organizations do this form of performance evaluation, but many companies do not. Leaders
and senior managers have a responsibility to step back on a consistent basis, so as to assess teams and
individual employees in terms of the value added by their work. Without periodic reevaluation of performance
across teams, departments, and the company, situations invariably develop in which hardworking, loyal
employees continue their unbroken record of high performance, while the tasks they are performing have
ever-lower strategic value.

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copied, further distributed, or otherwise disclosed, in whole or in part, without the expressed written permission of Strayer University.

JWI 521 – Week 3 Lecture Notes (1192) Page 5 of 5

GETTING THE MOST OUT OF THIS WEEK’S CLASS

As you read the materials and participate in class activities, stay focused on the key learning outcomes for
the week:

• Compare different approaches to performance review and assessment

Think about your own experience with performance review. As an employee, do you dread the
annual performance review? As a manager, do you find the process valuable, or does it frustrate
you? Would more frequent, informal reviews help to reduce the stress level for all concerned? As
you increase your understanding of what an effective performance review system looks like, think
about what is needed to build a culture of regular informal performance review and, thus, take the
pressure off the annual review meeting.

• Explore HR’s role in coordinating people management and review

HR is generally the department in charge of managing performance review across the company.
How can performance review systems be structured to obtain the most value from the process?
Does your company’s performance review include both quantitative and qualitative measures? Do
managers hold regular informal meetings with employees to monitor progress and adjust goals? If
not, how can HR introduce changes to performance management in a way that will gain buy-in from
both employees and managers? What will it take to introduce more frequent, informal meetings with
direct reports in an organization where this practice has never been the norm?

• Discuss the value of stretch assignments to challenge top employees

What are the advantages of using job content as a training mechanism, rather than formal training?
Are there some skills that cannot be easily taught through formal training? What about project
management? While it may be useful to take a short training session to learn how to navigate a new
project management system, nothing beats a workplace project for testing the employee’s ability to
implement the system in the real world. How about leadership and decision-making? Can these be
taught in the classroom, perhaps using a simulation? Or does it make more sense to use the hands-
on approach to develop the leadership skills that top employees will need in the future?