7010 week3

 

Instructions

For this assignment, develop a communication management plan using the template provided in this week’s resources.  Your plan should address the complexity of the healthcare workforce that may lead to communication failure and conflicts in a project team.  Putting yourself in the role of the project manager, develop an effective communication management plan geared towards communicating project changes, progress reports, and budgetary adjustments to constituents and stakeholders who have invested in the successful, high-quality outcome of the project. Your communication strategy should include:

1. Introduction – detailing the purpose of the communication management plan
2. Stakeholder identification and analysis – detailing whom, what, when, how, and format of your communication
3. Communication method – including communication matrix, project reporting, and meeting schedule, and
4. Project communication management – detailing how project communication documents will be managed and stored

Length: Include a minimum of 9 to 12 pages, including title and reference pages.

Your plan should demonstrate thoughtful consideration of the ideas and concepts that are presented in the course and provide new thoughts and insights relating directly to this topic. Your response should reflect graduate-level writing and APA standards. 

Communications Management Plan
Version:

<

1.0

>

COMMUNICATIONS MANAGEMENT PLAN

Version <1.0>

VERSION HISTORY

[Provide information on how the development and distribution of the Communications Management Plan up to the final point of approval was controlled and tracked. Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version.]

Version #	Implemented By	Revision Date	Approved By	Approval Date	Reason
1.0

UP Template Version: 11/30/06

Note to the Author

[This document is a template of a Communications Management Plan document for a project. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project.

· Blue italicized text enclosed in square brackets ([text]) provides instructions to the document author, or describes the intent, assumptions and context for content included in this document.

· Blue italicized text enclosed in angle brackets () indicates a field that should be replaced with information specific to a particular project.

· Text and tables in black are provided as boilerplate examples of wording and formats that may be used or modified as appropriate to a specific project. These are offered only as suggestions to assist in developing project documents; they are not mandatory formats.

When using this template for your project document, it is recommended that you follow these steps:

1. Replace all text enclosed in angle brackets (i.e., ) with the correct field values. These angle brackets appear in both the body of the document and in headers and footers. To customize fields in Microsoft Word (which display a gray background when selected):

a. Select File>Properties>Summary and fill in the Title field with the Document Name and the Subject field with the Project Name.

b. Select File>Properties>Custom and fill in the Last Modified, Status, and Version fields with the appropriate information for this document.

c. After you click OK to close the dialog box, update the fields throughout the document with these values by selecting Edit>Select All (or Ctrl-A) and pressing F9. Or you can update an individual field by clicking on it and pressing F9. This must be done separately for Headers and Footers.

2. Modify boilerplate text as appropriate to the specific project.

3. To add any new sections to the document, ensure that the appropriate header and body text styles are maintained. Styles used for the Section Headings are Heading 1, Heading 2 and Heading 3. Style used for boilerplate text is Body Text.

4. To update the Table of Contents, right-click and select “Update field” and choose the option- “Update entire table”

5. Before submission of the first draft of this document, delete this “Notes to the Author” page and all instructions to the author, which appear throughout the document as blue italicized text enclosed in square brackets.]

TABLE OF CONTENTS

5

1

Introduction

5

1.1
Purpose of Communications Management Plan

5

2

stakeholder identification and analysis

5

3

communications Vehicles

5

3.1
Communications Matrix

5

3.1.1
Project Meetings

6

3.1.2
Project Reporting

6

3.1.3
Other Communication Vehicles

8

APPENDIX A: REFERENCES

9

APPENDIX B: KEY TERMS

1 introduction

1.1 Purpose of Communications Management Plan

[Provide the purpose of the communication management plan.]

The overall objective of a Communications Management Plan is to promote the success of a project by meeting the information needs of project stakeholders. The Communications Management Plan (CMP) defines the project’s structure and methods of information collection, screening, formatting, and distribution and outline understanding among project teams regarding the actions and processes necessary to facilitate the critical links among people, ideas, and information that are necessary for project success.

The intended audience of the CMP is the project manager, project team, project sponsor and any senior leaders whose support is needed to carry out communication plans.

2 stakeholder identification and analysis

[Insert the stakeholder analysis or provide a reference to where it is stored.]

Name

Title

Contact

Communication

Vehicle

Comments

<000-000-0000 joe@joe.com>

Phone>

3 communications Vehicles

3.1 Communications Matrix

[Insert the communication matrix or provide a reference to where it is stored.]

Vehicle

Comments

Target

Description Purpose

Frequency

Owner

Distribution Vehicle

Internal/ External

3.1.1 Project Meetings

[Insert the project meeting schedule or provide a reference to where it is stored.]

Description
Purpose

Frequency

Owner

Internal/
External

	Meeting	Comments/ Participants

3.1.2 Project Reporting

[Insert the project reporting schedule or provide a reference to where it is stored.]

Meeting

Description
Purpose

Frequency

Owner

Internal/
External

	Comments/ Distribution List

3.1.3 Other Communication Vehicles

[Insert the project reporting schedule or provide a reference to where it is stored.]

Vehicle

Description
Purpose

Frequency

Owner

Internal/
External

Comments/
Distribution List

Communications Management Plan approval

The undersigned acknowledge they have reviewed the Communications Management Plan and agree with the approach it presents. Changes to this Communications Management Plan will be coordinated with and approved by the undersigned or their designated representatives.

[List the individuals whose signatures are desired. Examples of such individuals are Business Steward, Project Manager or Project Sponsor. Add additional lines for signature as necessary. Although signatures are desired, they are not always required to move forward with the practices outlined within this document.]

		Signature:			Date:
		Print Name:
		Title:
		Role:

Signature:

Date:

Print Name:

Title:

Role:

Signature:

Date:

Print Name:

Title:

Role:

APPENDIX A: REFERENCES

[Insert the name, version number, description, and physical location of any documents referenced in this document. Add rows to the table as necessary.]

The following table summarizes the documents referenced in this document.

Document Name and Version

Description

Location

[Provide description of the document]

APPENDIX B: KEY TERMS

[Insert terms and definitions used in this document. Add rows to the table as necessary. Follow the link below to for definitions of project management terms and acronyms used in this and other documents.

http://www2.cdc.gov/cdcup/library/other/help.htm

The following table provides definitions for terms relevant to this document.

[Insert Term]

[Provide definition of the term used in this document.]

[Insert Term]

[Provide definition of the term used in this document.]

Term	Definition
		[Insert Term]			[Provide definition of the term used in this document.]

[Insert appropriate disclaimer(s)]

PAGE

Revision Date:

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CDC_UP_Communications_Management_Plan_Template_v1.1