Why is it necessary for an organization to begin a contingency plan?
Beginning the Contingency Planning Process
Fundamentally, the contingency planning process describes comprehensive procedures used by organizations to plan, detect, and respond to various situations. The primary objective of contingency planning is to restore standard operational procedure and eliminate possible distractions (Whitman, Mattord, & Green, 2013). To begin the contingency planning processes, organizations should first identify effective policies and plans and implementing agencies. Correspondingly, the organization should develop response, disaster recovery, business continuity, and crisis management teams. Through the identified contingency planning management teams, the organization will facilitate the execution of related processes. Subsequently, the teams will be responsible for facilitating the accurate identification and prioritization of possible threats and opportunities necessary in sustaining organizational performances (Alexander, 2017). Likewise, the contingency planning team will be responsible for developing effective responses to incidents, designing disaster recovery and crisis management plans, and sustaining the continuity of essential business processes.
Furthermore, elements such as planning methodologies, policy statements, and a detailed BIA are necessary to begin or initiate a contingency planning process. In essence, the team should conduct a comprehensive BIA (Business Impact Analysis) that will enable the organization to integrate essential processes. Other critical elements include increased commitment and involvement from senior organizational executives and management teams (Whitman, Mattord, & Green, 2013). Besides, a planning budget will enable the planning team to access important resources to facilitate the implementation phases.
Markedly, the development of effective contingency planning strategies before beginning the related process will help entities to restore and protect important organizational systems. In general, a contingency planning policy document detailing relevant philosophical and technical perspectives will further necessitate subsequent developments (Whitman, Mattord, & Green, 2013). Specifically, an organization should incorporate a statement of scope or periodic assessment of the business to ascertain the perceived impacts and efficacy of the contingency planning process