Buyer and seller report

ROLE PLAY – BUYER – Total Stop

Buyer: PURCHASING AGENT FOR TOTAL STOP STORES

Seller: Johnston and Marshall “Fuzzy Pop”

You are the purchasing agent for the twenty Total Stop stores in British Columbia. You would be described by the employees who work for you and the salespeople you call on as “one of the nicest guys/gals around.” Yours friends would classify you as a supportive style, but not a “push-over” for sales reps. You scrutinize the merits of every buying decision, but relationships with salespeople and their companies are of great importance to you. Your ‘office” contains personal pictures and mementos and you appear relaxed and casual. Your guest chair is pulled up along side your desk.

What to Do During the Sales Interview

1.
As a
SUPPORTIVE
, you will demonstrate your desire for social niceties. You will return the handshake with a smile. You will do everything in your power to make him feel comfortable and relaxed, ie, offer a chair, coffee, etc. Should the salesperson either brush you off or appear not to be listening to you, or tries to hurry you into the business aspects of the meeting, you will quietly sit back but show very slightly you are not happy about it.

As a SUPPORTIVE, you will always be very pleasant and respond politely to any question, showing
interest primarily in your family and the salesperson’s background and interests.

During the salesperson’s presentation, you will always be pleasant and attentive, but remain indifferent to the salesperson’s business proposition until rapport has been established.

2.
Once the salesperson establishes rapport and begins an informal, friendly presentation, by asking questions, you will reveal the following problems/needs.

a.
Volume, especially of impulse items, is down recently you think because there are fewer teenagers and young people coming into your store.

b. It is hurting your profitability.

c.
Increased competition from the grocery store in the same mall.

d.
A need for more advertising and promotion.

3.
If the salesperson presents product features and benefits related to your problems/needs, you will say, “Sounds good!” When the salesperson attempts a trial close or a close, you will raise the following objections:

a.
You are concerned that this product will deliver less profit than other competitive products.

b.
You are sceptical that it will sell.

c.
Your company has fouled up our billings for supplies every month now for three months in a row.

d. Things are tight right now, how about in a couple of months?

4.
If the salesperson fails to confirm your concerns, or presents features not related to your problems, you will lean back in your chair and change the subject to a more personal note.

5. If you feel that the salesperson is trustworthy and credible, that the presentation was well enough made, you will lean forward in your chair, smile enthusiastically, and ask to see the package again.

6. In response to the salesperson’s third closing attempt, you will express a need to mull things over, but if his or her reply is satisfactory, you will agree to buy.

7.
If you feel that the salesperson has acknowledged your time pressures and that your objections have been adequately handled, and only after the second close, you will say “Maybe I’ll try a few cases.”

SALES ROLE PROFILE: STRESS FREE ERGONOMIC FURNITURE

Stress Free Ergonomic Furniture is a technically advanced line of office chairs and desks designed to maximize the comfort of office workers and hence their productivity. While scientific study has long been applied to the jobs of production workers, only recently have the same analytical techniques been transferred to the office environment. One surprising finding has been the dramatic effects on productivity of such seemingly mundane factors as lighting, ringing phones, inadequate ventilation, and, most of all, poorly designed desks and chairs that at best are uncomfortable and at worst contribute to bad backs, sore knees, and stiff necks. One study by the U.S. National Institute of Occupational Safety and Health, a research arm of the federal government, found that a well-designed desk and chair added 25 percent to the productivity of data entry clerks, who generally average $46 000 per year in earnings. In a survey of working conditions, white-collar workers placed having a comfortable chair only second in importance to adequate lighting. Experts in office design estimate that a properly designed office can add an hour or more a day to worker output.

The Sterling Company has recently introduced a line of chairs and desks, Stress Free Ergonomic furniture, that it markets for those who work with data entry. The name for the line evolved from the science of ergonomics, which studies the relationships between people and machines. The word comes from the Greek ergo (work) and nomics (law or management) and includes determining where to locate controls on a dashboard or any other machine, how high to make a desk top, and where a chair’s backrest should be to maximize support.

Lately, there has been much publicity surrounding health problems in the workplace. Thus workers are lobbying employers to make more concrete statements to show their appreciation of the health risks of office jobs. Studies indicate that bad backs are the second leading cause of absenteeism among office workers, and, overall, afflict an estimated 50 to 80 percent of the general population. Most office chairs were never designed for use over long periods of time, certainly not a full eight-hour day. Besides contributing to back problems, a chair can restrict blood flow to the legs with an improperly designed cushion, put pressure on hip joints with too soft a seat, and fail to dissipate body heat with the wrong type of material, especially if workers are wearing blended polyester garments. Consequently, workers are continually getting up and stretching to relieve stiffness, further restricting productivity.

Through intensive analysis with the help of machines that measure blood flow through extremities, muscle contraction, and changes in the angles of body segments, Sterling engineers have designed the Stress Free chair with the following features:

Features Chair *
1. 1.   Adjustable Height Arms

This allows your elbows and forearms to be supported by the arm rests.  By properly aligning the elbow and therefore wrist on the keyboard, many repetitive wrist and hand injuries can be avoided.

2.   Adjustable Seat Height

Most desk chairs will have this one feature at least.  If it does not, consider this chair for very short time durations only.  Once again the relationship of the chair seat height and working surface with monitor are critical to avoid long term injuries.  If a chair is too high or low…neck, wrist and leg ailments are probable

3.   Casters

It’s common sense that a chair should be on casters for easy mobility but did you know that all casters are not created equally?   There are casters for hard surfaces such as wood and tile and different casters made for carpeting…make sure you have casters that are suitable for your flooring.  Generally speaking a hard floor requires a softer caster that creates more drag.  A carpeted floor requires a harder caster for less resistance.  Most desk chairs have standard casters appropriate for carpeted surfaces but quality manufacturers will offer others as options

4.   Sliding Seat

Quite often in mainstream stores you will not find this feature and yet most women specifically benefit from it.  Because women tend to have shorter legs, they end up leaning forward in their seats and when they do, their back goes unsupported.  The sliding seat, shortens the seat depth and thereby offers more support in the lumbar region..

5.  Swivel Tilt

This feature allows for repositioning of the body periodically.  Most injuries occur when long term improper positions are repeated.  The swivel tilt relieves back pressure and allows for more fluid mobility

6.  Lumbar Support

This one’s a no brainer BUT make sure the profile of shape of the back offers support where YOU require it.  Many chairs offer adjustable lumbar supports which is an added benefit especially for chairs with multiple users.

7.  Lightweight

Many people feel like the popular mesh backed chairs could not possibly offer good support, Nothing could be further from the truth. Plus this lightweight material allows for easier mobility.  

* from langtondesigns.com/7-features-of-a-good-ergonomic-desk-chair

Features – Desk

In their research Sterling engineers have found that desks also have great impact on the productivity of those working with data entry. Computers on normal desks force users to adjust their posture to the machine, rather than the other way around. This is especially true for people with glasses – bifocals in particular – who read out of only a part of their glasses and must tilt their heads to read the screen. To avoid glare, workers often lean forward, backward, or sideways, wreaking havoc on backs, wrists, arms, and necks. Furthermore, eyestrain is likely if there is too much distance between the worker and the screen.

Stress Free desks have been designed for maximum flexibility. The desk top is split: one-half for the screen and the other half for the keyboard. Each half moves independently of the other and can be tilted either forward or back. Movement is effected with cranks located under the desk; some models even have electric controls that move the desk up or down at the touch of a button.

STRESS FREE FURNITURE – Pricing and Productivity

Stress Free chairs begin at $300, and the highest priced chair is just over $500. This makes them approximately $100 to $150 more expensive than comparable conventional chairs.

Stress Free desks begin at about $800 and can run as high as $2000. This makes them approximately one-and-a-half to twice as expensive as more conventional desks. Of course, Sterling believes that productivity gains will more than compensate for the extra cost, and these savings should be present for a long time, since both desks and chairs are built to last a long time, at least 20 years as an absolute minimum.

Sterling believes that the potential for its new line of office furniture is immense. In Sweden and certain other countries, use of ergonomic desks and chairs is already required by law for workers who sit at computer terminals.

You believe a review of each employee’s workstation and job tasks would be an important first step. You have calculated that this workstation analyst, working at $40.00/hr could review a single workstation and interview a worker within one half hour. Should a single worker miss work for just one day, at a minimum salary of $10/hr, the employer would have to pay many times more for that one-day period. Typically injuries through poor ergonomics have a very long term recovery and often require surgery. The subsequent legal cost and damage awards for employers who failed to provide healthcare protection could amount to millions of dollars per worker.

SALES REPRESENTATIVE’S PROSPECT INFORMATION

PROSPECT: IMPERIAL GENERAL INSURANCE COMPANY

PRODUCT: ERGONOMIC CHAIRS

You have identified the Imperial General Insurance Company as a prime prospect for Stress Free ergonomic chairs. Because of its rapid growth in the area of casualty insurance, primarily home and auto, the Imperial General Insurance Company has updated its applications and claims processing. 100 data entry clerks sit before computer monitors, inputting data. Through one of your friends, who sells photocopiers, you have learned that the controller at Imperial General Insurance, has expressed some dissatisfaction with the updated computerization process. The new program did not increase productivity as expected. In fact, you understand that they plan to hire even more clerks, because of both unrealized gains in productivity and expected increase in additional business

Assignment 3 – with a partner. Only one assignment per group

Sales Call Planning Guide – Your group was assigned a seller role to play. Dynamic Digital Marketing, Stress Free, Haven Air or Fizzy Pop. You will answer the question on pages 1 to 3 based on your assigned role play.

For pages 4 to 5 use a buyer role play. These are Craft Paper, Total Stop, Naturally Delicious or Imperial General Insurance. You were assigned a buyer role but in light of the change to going online you can either do the assigned or the one opposite your seller role which are as follows

Haven Air sells to Craft paper (buyer)

Stress Free sells to Imperial General Insurance (buyer)

Fizzy Pop sells to Total Stop (buyer)

Dynamic Digital Marketing sells to Naturally Delicious (buyer)

The role play scenarios, sales call planning guide and buyer guide are in a folder on Moodle. Please make sure you hit the triangle to open up the file.

MKTG3450 – Assignment 3 – Must be typed! – Teams of two – please hand in only one assignment per team.

Pages 1 to 3 use one of the following sellers role which you were assigned to answer the questions These roles are – Dynamic Digital Marketing, Fizzy Pop, Haven Air or Stress Free.

Sales Call Planning Guide – New Sales Rep

Student names (s)

Seller’s Company:

Seller’s Industry:

Seller’s Products:

Buyers Company:

Buyers Primary business:

Define the Meeting Outcome. What is a reasonable outcome from your first meeting? If the meeting goes well what is your logical next step? (I.e. Sale, product trial, another meeting? )

2 marks

Know your product – 10 marks – these can be researched!

List at least five features and benefits of your product you believe would be relevant to the buyer

Feature

Benefit

1.

2.

3.

4.

5.

Plan your questions: Good questions will uncover further information about your prospective buyers current situation. 15 marks

List ten questions you could ask to identify buyer needs. Indicate what type of question they are problem/ survey, pain/ probing or pleasure/ need satisfaction. (Include at least 2 of each)

Think of the order they should be asked What questions are relevant to bring out the problem and know how your product solves that problem. Are you asking applicable and quality questions?

2.

3.

4.

5.

Question – in the form of a sentence	Type of Question
			1.
6.
7.
8.
9.
10.

Presentation of Solutions 3 marks

What types of proof could you bring to the meeting to add credibility? Any other materials you would bring?

How will you involve the buyer during the demonstration of product?

CONCERNS – 10 marks

Buyers will usually have concerns about a sale and a salesperson can anticipate that certain concerns may arise during the sales call. Give at least 5 possible questions or concerns by prospective buyer and how could you respond to them. (how would you handle them, techniques from text on handling concerns)

1.

2.

3.

4.

5.

Concern asked by prospect – in a form of a sentence	Response – in the form of a sentence	Type of concern – from text

CLOSING – 10 Marks

Give at least two clues (verbal and non-verbal) you could look for to attempt a trial close or a close:1 mark

Give an example of at least two trial closes. 1- mark

1.

2.

Give examples of 4 types of closes that you could say indicate what type of close it is (except trial close). Based on Textbook -Selling Today. 8 marks

1.

2.

3.

4.

Close – in the form of a sentence

Type of close – from Text

Assignment 3 – Buyers questionnaire – Naturally Delicious, Total Stop, Imperial General Insurance or Craft Paper. Use one of these role plays to answer the questions on pages 4 -5

Choose to do the one assigned or you could do the buyer role which matched with your seller role as we are no longer role playing these in class. Your choice.

Haven Air – Craft Paper

Dynamic Digital Marketing – Naturally Delicious

Stress Free – Imperial General Insurance

Fizzy Pop – Total Stop

Student Name(s)

Please answer the following questions based on your assigned buyer role. Must be Typed

The answers must be in your own words and not cut and paste from the buyers role-play sheet.

1. Name of your company:

2. What products does your company sell?

3. What do you do based on your communication style during the sales interview?

4. What are your key problems

5. What objections will you raise?

6. What do you say if the sales person fails to handle your objections appropriately?

7. How will you handle the sales person close? How many times do they need to ask for the order before you agree?