Assignment 1

 

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Note: Complete the assessments in this course in the order in which they are presented.

Preparation

In this assessment, you will assume the role of a mid-level manager. You have been asked to analyze the health information technology (IT) needs for the Independence Medical Center (IMC), a rural referral hospital located in Waterloo, IA.

Complete the Vila Health: Health Information Technology Needs Analysis interactive simulation, linked in the Resources. Gather information about the IT needs of various departments within the hospital that will support a needs assessment.

Requirements

Identify the IT needs of the various hospital departments, using the IT Needs Matrix, linked in the Resources. Then, analyze the information you have collected and summarize your findings.

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Note: Remember that you can submit all—or a portion of—your draft needs matrix and analysis to Smarthinking for feedback, before you submit the final version for this assessment. If you plan on using this free service, be mindful of the turnaround time of 24–48 hours for receiving feedback.

Supporting Evidence

It is not necessary to cite the Vila Health media simulation as the source of your information. However, if you reference other source materials, be sure to cite them correctly, using APA style.

IT Needs Matrix and Analysis

Note: The requirements outlined below correspond to the grading criteria in the scoring guide. Be sure that your needs matrix addresses each point, at a minimum. You may also want to read the Health Information Technology Needs Analysis Scoring Guide to better understand how each criterion will be assessed.

  • Describe the components of a typical HIM system.

    Choose a typical system in a setting you are familiar with.
    Consider the clinical and administrative aspects of the system.
    What evidence do you have that supports your description?

  • Describe the challenges and best practices related to choosing and implementing health information systems.

    Describe two or three challenges.
    Consider ways to ensure that systems are able to communicate with other needed systems, such as national databases and information-sharing programs.
    What evidence do you have to support your assertions and conclusions?

  • Identify the clinical and administrative IT needs of the various departments.

    Consider the impact of this information on strategic decisions about health information systems.

  • Explain how the IT needs of each department are, or are not, being met.

    Base your assessment on your analysis of specific departmental IT needs.

  • Summarize the findings from your needs assessment, related to current IT system functionality, commonalities, and differences.

    Analyze system functionality, commonalities, and differences.
    Consider how different end users look at the system.
    What are the implications of your analysis and possible next steps for the organization?

  • Identify potential gaps between current system functionality and services and likely future needs.

    Extrapolate from what you already know about current system functionality and how well departmental needs are presently being met.
    What evidence do you have that can support this forecast?

  • Write clearly and concisely, using correct grammar, mechanics, and APA formatting.

    Express your main points and conclusions coherently.
    Proofread your writing to minimize errors that could distract readers and make it more difficult for them to focus on the substance of your analysis.

 

Required Resources

The following resources are required to complete the assessment.

  • Vila Health: Health Information Technology Needs Analysis | Transcript.

    This multimedia simulation will enable you to gather the information you will need for your needs analysis.

Remove or Replace: Header Is Not Doc Title

2

>IT Needs Matrix

List the clinical and administrative IT needs of each department, in the applicable columns.

Explain how the IT needs of each department are, or are not, being met.

Departments

IT Needs
(Clinical)

IT Needs (Administrative)

Needs Met
or Not Met?

Admissions/Intake

[Example: EHR, patient information forms, intake information.]

Human Resources

Nursing Services

Imagining

Billing

Clinical Laboratory

Facilities and Maintenance

Rehab and Therapy

Medical Records Department

Emergency Services

Operating Room

Intensive Care Unit

Information Systems Technology

Hospital Pharmacy

Behavior Health Unit

Summary of Findings

[Write 3–4-paragraph summary of your findings related to system functionality, commonalities, and differences.]

1

2

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 1/8

MHA-FP5064
u01a1 – Health Information Technology Needs Analysis
Learner: Monna , Joseph

OVERALL COMMENTS
Mona, I read over your paper. Your matrix is not describing the IT needs of the departments. What are the

functions of EHR and health IT systems needed. You are listing out general dept functions. Your narrative is also

too generalized, you are not being specific about IT needs. No mention of EHR, meaningful use compliance,

merit based incentive compliance, etc. You need discuss what functions the health IT software would have –

research health IT and/EHR needs of each section

See comments on the paper as well

RUBRICS

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 2/8

CRITERIA 1

Describe the components of a typical HIM system.

COMPETENCY

Identify the characteristics and functionality of information and management systems used in health care,

including those components most relevant for health care administrators.

NON_PERFORMANCE: Does not describe the components of a typical HIM system.

BASIC: Provides a vague or superficial description of the components of a typical HIM system.

PROFICIENT: Describes the components of a typical HIM system.

DISTINGUISHED:

Describes the components of a typical HIM system. Provides a thorough and accurate description, well-

supported by credible evidence, that identifies both the clinical and administrative aspects of the system.

Comments:

I need to see the components of health IT system such at types of EHR, HIM systems and other needed

components supported by academic references.

(16%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 3/8

CRITERIA 2

Identify the challenges and best practices related to choosing and implementing health

information

systems.

COMPETENCY
Identify the characteristics and functionality of information and management systems used in health care,
including those components most relevant for health care administrators.

NON_PERFORMANCE:

Does not identify the challenges and best practices related to choosing and implementing health

information systems.

BASIC:

Identifies the challenges and best practices not clearly related to choosing and implementing health

information systems.

PROFICIENT:

Identifies the challenges and best practices related to choosing and implementing health information

systems.
DISTINGUISHED:
Identifies the challenges and best practices related to choosing and implementing health information

systems. Provides a perceptive assessment of key challenges and best practices, well-supported by

credible evidence.

Comments:

I did not see any bestpractices related to health IT and EHR.

(14%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 4/8

CRITERIA 3

Identify the clinical and administrative IT needs of various hospital departments.

COMPETENCY
Identify the characteristics and functionality of information and management systems used in health care,
including those components most relevant for health care administrators.
NON_PERFORMANCE:

Does not identify typical clinical and administrative IT needs common in typically hospital settings.

BASIC:

Identifies typical clinical and administrative IT needs common in typically hospital settings, but not clearly

associated with specific departments.

PROFICIENT: Identifies the clinical and administrative IT needs of various hospital departments.

DISTINGUISHED:

Identifies the clinical and administrative IT needs of various hospital departments. Provides a thorough

and accurate analysis of current needs sufficient to support sound strategic decisions about health

information systems.
Comments:

There was no mention or discussion of health IT specific needs. In IT needs think of things such as EHR,

CPOE, alos workflow solutions for personnel, financing, logistics support, information and communications

technology (ICT), and mechanisms for coordinating care.

(14%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 5/8

CRITERIA 4

Explain how department IT needs are, or are not, being met.

COMPETENCY
Identify the characteristics and functionality of information and management systems used in health care,
including those components most relevant for health care administrators.

NON_PERFORMANCE: Does not identify the department IT needs that are, or are not, being met.

BASIC: Identifies the department IT needs that are, or are not, being met.

PROFICIENT: Explains how department IT needs are, or are not, being met.

DISTINGUISHED:

Explains how department IT needs are, or are not, being met. Provides a perceptive, articulate

explanation and makes logically sound inferences from available information.

Comments:
(14%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 6/8

CRITERIA 5

Summarize the findings from one’s needs assessment, related to current IT system
functionality,

commonalities, and differences.

COMPETENCY
Identify the characteristics and functionality of information and management systems used in health care,
including those components most relevant for health care administrators.

NON_PERFORMANCE: Does not summarize the findings from one’s needs assessment.

BASIC:

Summarizes the findings from one’s needs assessment, without sufficient regard to current IT system

functionality, commonalities, and differences, resulting in ambiguity and a lack of direction for decision

makers.

PROFICIENT:

Summarizes the findings from one’s needs assessment, related to current IT system functionality,

commonalities, and differences.
DISTINGUISHED:
Summarizes the findings from one’s needs assessment, related to current IT system functionality,

commonalities, and differences. Provides a concise and insightful summary with clear implications for

the organization and a sound basis for possible next steps.

Comments:

This section is too vague – see my comments on the paper as well – in the viewer I made several

comments

(14%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 7/8

CRITERIA 6

Identify potential gaps between current system functionality and services and likely
future

needs.

COMPETENCY

Forecast future organizational needs and/or applications of technology based on evolving business trends.

NON_PERFORMANCE:

Does not identify potential gaps between current system functionality and services and likely future

needs.
BASIC:

Identifies potential gaps between current system functionality and services and likely future needs,

based on tenuous conclusions drawn from a cursory examination of the issue.

PROFICIENT:

Identifies potential gaps between current system functionality and services and likely future needs.

DISTINGUISHED:
Identifies potential gaps between current system functionality and services and likely future needs.

Provides a gap analysis based on an astute forecast of future needs.

Comments:
(14%)

1/7/2020 Capella University Scoring Guide Tool

https://scoringguide.capella.edu/grading-web/gradingdetails 8/8

CRITERIA 7

Write clearly and concisely, using correct grammar, mechanics, and APA formatting.

COMPETENCY

Communicate effectively with diverse audiences, in an appropriate form and style, consistent with

applicable organizational, professional, and scholarly standards.

NON_PERFORMANCE:

Does not write clearly and concisely, using correct grammar, mechanics, and APA formatting.

BASIC:

Writing is unclear and disorganized, includes errors in grammar and mechanics that inhibit effective

communication, or contains incorrect or improperly formatted source citations and references.

PROFICIENT: Writes clearly and concisely, using correct grammar, mechanics, and APA formatting.

DISTINGUISHED:

Writes clearly and concisely. Grammar, mechanics, and APA formatting are error-free.

Comments:

APA – use hangingn indent for references

(14%)

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